Posts tagged social media
6 Keys to a Successful Spring or Summer Golf Fundraiser
 

As summer draws to a close, your nonprofit is likely turning your attention to year-end giving campaigns and begin planning for 2024 fundraising initiatives. If a golf tournament is a regular part of your fundraising event calendar, or you’re looking to add a spring or summer golf event to your fundraising portfolio, now’s the time to get started.

Keep your planning team organized and on track for a successful golf fundraiser by focusing on these six key planning tasks yet this year:

1. Book the Golf Facility

As the height of golf season winds down, facilities are also beginning to plan for next year. It’s a good idea to get a date on their calendar sooner rather than later, especially if you’re eyeing a high-end facility where your organization might be competing for a limited number of open dates for fundraisers and other outside outings.

 
A golfer hits a shot in the fairway during a golf tournament fundraiser.
 

2. Secure Your Tech Stack

Nonprofits are constantly looking for ways to be more efficient, stay organized, and streamline operations. Planning and executing the annual golf fundraiser are no different. Because golf tournaments come with unique details that must be appropriately handled to ensure a flawless event, finding the right tools and resources and getting them in place as soon as possible is crucial. Look for an event management platform that’s built for golf and can natively manage critical components like handicaps, flighting, hole assignments, and scoring without clunky workarounds.

3. Launch an Event Website

Getting your event website up early makes it easy to begin accepting registrations and donations and selling sponsorships now. Ideally, your website should be up before the first communication about the event goes out, including save-the-dates. In fact, it’s a good idea to open registration for next year’s event on the heels of the current outing if at all possible so folks can commit when the golf event is top of mind. An event website is also a great place to display pertinent information and updates. The sooner your site is live, the sooner you can communicate about the event in a context that makes sense. 

 
An attractive event registration website makes it easy to promote your charity golf tournament.
 

4. Market the Event Early 

Start marketing your event as far as four to six months in advance, especially if the golf tournament is a new fundraiser for your organization. Early communications can be quick and straightforward (such as a simple save the date that links folks to the event website). Start with donors who have supported the golf event in the past, as well as general organization supporters and those who have attended other fundraising events.

Early communications also allow you to get on sponsors’ radars ahead of their annual budget planning. For this reason, it’s a good idea to send save-the-dates for spring and summer fundraisers ahead of year-end. Also be sure to target not only veteran donors and year-over-year event participants, but the new supporters they’ve invited to fill out their teams; these attendees provide an opportunity to target new sponsors and garner additional support. Make an announcement on social media, and if you have some dollars available, consider running paid ads to cast a wider net of potential new golfers and sponsors.

5. Leverage Your networks

Your organization likely has some powerful connections in its collective personal and professional networks. Give yourself plenty of runway and start calling on your planning committee, board of directors, staff, regular donors, and dedicated volunteers and asking them to tap into their networks to:

  • Identify contacts at local and national businesses that should be targeted as potential tournament sponsors.

  • Invite friends, family, colleagues, and peers who might be interested in playing in the event.

  • Solicit in-kind donations for auction items, raffle prizes, pin prizes, other giveaways, event food and beverage, or post-round entertainment.

 

Ken’s Krew includes a putting contest in their annual golf fundraisers.

 

6. think about add-ons & extras 

How are you going to make your tournament stand out? What can you do to make it memorable for golfers and sponsors? Golf tournaments come with a ton of options to boost revenue while elevating the overall experience to keep supporters coming back year after year. Fun add-ons are sure to leave a lasting impression and bring in even more dollars for your cause. Start thinking about ways to connect any on-course games or contests to your cause, get pricing and details for on-course entertainment, and secure hole-in-one contest insurance. Getting these pieces in place early in the planning process gives you more time to secure sponsorships (and cover hard costs) for these add-ons.


 

Get Qualified for No Cost Golf Event Tech

GolfStatus’ robust tournament management software streamlines and simplifies golf fundraisers to save busy nonprofit event organizers time and effort. Its built in fundraising tools, exclusive sponsorships, and premium add-ons help raise even more money for your cause. Nonprofits and those planning a golf event to benefit one can qualify to use GolfStatus at no upfront cost—including an event website, online registration, custom sponsor packages, live scoring, and much more—through our Golf for Good program. Click below to learn more and get qualified!

 
 
10 Tips for Choosing Software for Your Golf Fundraiser
 
Golf carts line up in front of the clubhouse at the start of a golf tournament fundraiser.

When it comes to fundraising events, there are plenty of event management platform options out there: CRMs, event-specific platforms, ticketing platforms, peer-to-peer platforms, and more. But how will these work for your golf fundraiser? Can they handle the specific nuances of a golf tournament? Will they make your life easier or require workarounds and adaptations to make it function the way you need it to?

The last thing you need is costly, complicated software that drains your time and resources instead of driving fundraising. As you evaluate software options for your golf event, here are some crucial questions to ask:


1. Will it help raise money?

If the goal of your golf tournament is to raise money, you’ll want a platform that comes with built-in tools that help facilitate fundraising, including the ability to collect donations (plus a way to set a donation goal and track your progress), the option for registrants to cover any fees, exclusive sponsorships and add-ons that drive revenue, and easy ways to receive your funds. It should also feature an attractive event website that serves as the home page for the tournament and presents your organization and sponsoring businesses in a professional light, with user flows that make it easy to complete transactions.


2. Is it easy to use?

When technology isn’t straightforward and easy to use and learn, your attention isn’t where it needs to be—attracting golfers, connecting with donors, selling sponsorships, and providing a great overall tournament experience. Tournament management software should be intuitive, so anyone on your staff or planning team can create an event in minutes and make changes, additions, and updates as necessary. If your organization holds multiple events, be sure the platform can easily duplicate events and has organization-level tools to standardize logos and branding.


3. Will it save time & effort?

Technology can certainly automate time-consuming tasks and manual labor, but poorly designed software, or tools that aren’t quite what you need, can quickly offset the time-saving benefits of technology with additional training, troubleshooting, and complicated workarounds. Choose a solution that’s both powerful enough to meet your needs and simple enough that you won’t spend hours training staff, trying to work out adaptations, and fixing problems. Look for features that ease common tournament planning pain points, like online registration, robust reporting, one-click hole assignments, live scoring, and sponsor onboarding. Any software solution should keep you organized by tracking golfer, sponsor, and donor information in the platform’s backend. What’s more, you should be able to easily export donor data for seamless inclusion in your nonprofit’s donor database.

Tournament management software should be able to provide an attractive event website for your charity golf tournament.

4. Does it help promote my tournament?

Experienced tournament organizers and event planners will tell you that every fundraising event you hold should come with an event website. When evaluating event management software, ensure that it can generate a clean, sleek, well-designed event website where players and sponsors can find more information, register a team or sponsor the event, and submit secure payment. With an event site, promotion becomes as easy as sharing a link in email campaigns, social media, your organization’s website, and even on printed pieces with a QR code. This way folks can commit to your tournament right when they hear about it, instead of filling out a paper registration form and finding a stamp to mail it back.


5. Does it make my event look professional?

Tournament software should enhance the overall look and feel of your event. The best software lends a professional experience to every aspect of your tournament and gives it instant credibility, which can be especially helpful for first-year events. Processes and materials that look outdated or unsightly can cheapen your event, which can influence the caliber of players and sponsors it attracts. The ultimate goal is to provide a professional experience from the moment someone hears about your tournament and visits your event site to when they submit their team’s score on the live scoring app.


6. Does it include live scoring?

A golf-specific feature—sometimes underrated and underused by tournament organizers—to look for in your tournament management software is live scoring. Teams input their scores on a mobile app, which syncs in real-time to live leaderboards that allows golfers to see hole-by-hole standings, helps organizers judge the round’s progress and keep the overall event moving smoothly, and expedites finalizing the tournament’s results because there’s no need for golf staff to hunt down paper scorecards. Look for a solution that offers professional, glitch-free live scoring with a leaderboard sponsorship that offers digital exposure that can be sold at a premium.

Golfers can view live leaderboard to see current standings, on their phones or on TVs in the clubhouse.


7. can i share access with my team & the golf facility?

Web-based platforms give tournament organizers, planning teams, and even golf course staff the freedom to access everything that goes into launching and organizing an event from anywhere. Be sure the software you’re considering allows user access permissions as needed so your team can easily collaborate with each other and the golf course using up-to-the-minute information.


8. how much does it cost?

With limited budgets, nonprofits need solutions that work well and don’t cost a fortune. Software that’s so expensive that it forces you to limit resources in other areas isn’t actually saving time or money. When choosing a tournament software platform, certainly consider baseline costs, if there’s a cost per user or for support, and look out for hidden fees, any upcharges, and tricky contracts. Many solutions offer extremely limited access at no cost and then charge substantially more for necessary features. Look for straightforward pricing, fees, and payout procedures.


9. what about the golf facility?

Golf staff at your host golf facility stand to benefit from tournament management software as much as you and your planning team do. You should be able to share access to the platform with golf professional staff, so they can assist with finalizing hole assignments, flighting, tie-breakers, and other golf-specific tasks in the days leading up to the event. Look for pre-formatted printouts, like scorecards, cart signs, and alpha lists, so golf staff can literally just hit “print” instead of having to create these pieces from scratch, saving them hours of time and allowing them to provide better service to you and your tournament’s golfers. Some golf facilities have an internal system in place they rely on to manage and execute outside events, but at your request, they should be willing to accommodate whatever platform you decide to use.


10. Will someone be available to help me?

Failure to provide adequate support is, unfortunately, common among software providers. Be sure to ask about the support you can expect to receive. Are support staff in-house or out-sourced? As a user, do you have immediate access to the support you need leading up to your event? During your event? After? Is support available seven days a week and what tools are available to assist your team and the golf facility during certain timeframes, such as in the evenings and on weekends when events are in full swing?

A responsive support team that will help answer software questions is a key part of tournament management software.
 
 

get qualified for tournament management software—at no cost

GolfStatus’ mission is to help nonprofits tap into golf’s given power by providing tools, resources, and support to plan and execute golf fundraisers. Through the Golf for Good program, nonprofits and those planning golf events to raise money for one can qualify to use GolfStatus’ tournament management software at no upfront cost. Get a professional event website, online registration and payment processing, live scoring, exclusive sponsorships and add-ons, and live support seven days a week to make your next golf event the best one yet. Click below to learn more and get qualified.

 
 
RiseUp Malawi Leverages Technology from GolfStatus for First-Ever Golf Fundraiser
 
Students dance outside of a community center in Malawi.

Partner Snapshot

RiseUp Malawi was born out of a trip founder Megan Mathis took to the African country in 2010, where she was struck by the widespread poverty. While on that trip, she met a gentleman named Hudson, who was running a program on his front porch to teach kids computer skills. Megan knew she wanted to help, but didn’t know how. She and Hudson stayed in touch in subsequent years, and she tip-toed into raising money for in-country work on a part-time basis. That changed in 2018, when she felt a calling to grow the organization and its impact full time.

RiseUp Malawi began working with kids after school to provide additional educational support and encourage them to continue their education. “There are so many barriers to education in Malawi,” Megan says. “If we can help eliminate those barriers, we can help lift these kids out of generational poverty.” Hudson became the full-time in-country director of the after school program, which serves over 300 kids in the district.

The Challenge

To create an in-country income source, it was decided to build a guest house that could be used by the organization to host visitors but also rented out to tourists. Megan was charged with raising $60,000 and had no idea where to start. Megan and her family had recently moved to Castle Pines, Colorado with a golf course down the street from her home. Her husband is an avid golfer and had played in several charity golf tournaments, and she knew golfers were a great demographic to target for fundraising. “I just kept hearing ‘golf’ in my head,” says Megan. “But I couldn’t get past the thought of ‘I don’t know how to do this’.”

The Solution

When Megan first began thinking of a golf fundraiser, she signed up to receive emails from GolfStatus. After she booked the golf course in December (giving herself plenty of planning time before the August tournament date), she knew there was no turning back, so she circled back to GolfStatus, downloaded some planning resources, and saw the value in using the software and jumped on board. “I came into this not knowing what I was doing or if this was going to work, but GolfStatus’ experience helped make it a success,” says Megan. The ROI was great for us.”

 
Golfers and volunteers are ready to kick off a charity golf tournament.

Tournament organizers promoted the event through local events, alumni associations, social media, and the local newspaper.


I came into this not knowing what I was doing or if this was going to work, but GolfStatus’ experience helped make it a success. The ROI was great for us.
— Megan Mathis, CO-FOUNDER & DIRECTOR OF FUNDRAISING at riseup malawi

The Results

For a first-time event, Megan and her team were thrilled with the turnout, sponsor support, and overall return on investment of the golf fundraiser. On-course games, pin prizes, upgraded food and drink, and player swag bags were incorporated into the tournament to enhance the experience even more.

 

GOlf TOurnament Summary

Golf Facility

The Ridge At Castle Pines North, Castle Pines, CO (upscale public golf course)

Golfers

88

Dollars raised

$38,500

top sponsorship

$10,000 (Title Sponsorship)


 

Lessons Learned

Planning & Promotion

Since it was her first time organizing a golf tournament, Megan wanted to give herself plenty of planning time. She used a volunteer matching tool to help find folks in her area that were interested in helping nonprofits to help build a planning team, as well as connecting with local supporters. “A big lesson learned in planning a tournament for the first time was the importance of getting a good team together,” Megan says. “Finding those who have ties to the community or the golf world in some way was super helpful.”

To get the word out about the golf event, Megan started with social media and the local newspaper and expanded to having a booth or presence at various community events where she could talk about RiseUp Malawi’s work and promote the golf tournament. She also tapped into her local alumni group to connect with other graduates of the University of Southern California. “Alumni groups are super powerful!” Megan says. She leveraged the group’s networking events to share information and relied on word of mouth among members.

Sponsorships

Megan and her family were relatively new to the Castle Pines area, so she didn’t have a huge local network to reach out to for sponsorships. Megan started with a GolfStatus guide, Types of Businesses to Target As Sponsors for Your Golf Event, and used connections on her planning team to create a target list. She also found success through the local Chamber of Commerce. She joined as a member and started attending events, chatting with business owners and sharing information about RiseUp Malawi and the upcoming golf fundraiser. “The personal connections were so important and we didn’t have to spend a ton of time on cold calls,” says Megan. She also advises approaching sponsors as early as possible before they allocate their budgets.

Two sponsors even made a connection during the golf fundraiser—Burley Brewery and Redemption Road Coffee—and later collaborated on a special coffee porter beer that was offered in the brewery’s tap room. They also hosted a fundraising event during February and kicked back part of sales to RiseUp Malwai, raising about $5,000.

 
Charity golf tournament organizers pose next to a banner that displays sponsor logos.

Megan leveraged GolfStatus resources, the local Chamber of Commerce, and personal connections to sell sponsorships.

 

Tech & Support

As a first-time event organizer, Megan knew she would need some help. “GolfStatus’ blog and resources were helpful as I tried to figure out where to start and what to do next,” she says. She says the software was straightforward and easy to use, but that the support GolfStatus provided was second to none. “GolfStatus’ support team was really my partner in this, so helpful and communicative,” Megan says.

As a nonprofit organization RiseUp Malawi qualified for the Golf for Good program and was able to use GolfStatus’ tournament management software at no cost. Megan says the free event website gave the tournament instant credibility. “We wanted to make the tournament look legitimate and like we’d been doing this for a long time, and the event website did that,” Megan says. Every event website powered by GolfStatus includes online registration and integrated, secure payment processing. “Online registration was great, I could export a list of everyone who had registered.”

The event website also gave the tournament’s sponsors added visibility and digital exposure as soon as they committed to sponsoring the event. Logos, links, and other assets are submitted and stored right in the software so it appears on the site right away. “There was a real sense of pride once we had sponsors committing—we’d look at the site and think, ‘Hey, look at those sponsors!’” Megan says.

 

We wanted to make the tournament look legitimate and like we’d been doing this for a long time, and the event website did that
— Megan Mathis, CO-FOUNDER & DIRECTOR OF FUNDRAISING at Riseup malawi

 

Cause Connection

Megan and the planning team looked for ways to help golfers better understand RiseUp Malawi’s work and why the cause is so important. They utilized the in-cart screens to play a video showing Hudson and the kids thanking them for their support. They also worked with a local coffee company that has a Malawian bean blend (coffee beans are one of the country’s biggest exports) to can it as cold brew and provided it in each golf cart.

 
An event website helps people understand what your tournament is raising money for.

The goal for the tournament’s second year is to raise money to build casitas adjacent to the guest house.

 

looking ahead

Megan hopes to build on the success they had in the event’s first year. They’ve already broken ground on the guesthouse in Malawi, so money raised from year two of the golf tournament will fund the construction of the casitas adjacent to the guest house for additional rental income. They hope to top $50,000 in the event’s second year.


 

GOlfing for good

GolfStatus is proud to help nonprofits of all types and sizes tap into golf’s giving power. Its tournament management software streamlines golf events for first-time organizers and veteran event planners. Plus, its exclusive sponsorships and add-ons and built-in fundraising tools help raise even more money for your cause. If you’ve got questions along the way, GolfStatus’ in-house support team is there to help and troubleshoot. Best of all, through the Golf for Good program, 501(c) organizations and those planning golf events to benefit one can qualify to use GolfStatus at no upfront cost. Click the button to learn more and get qualified.

 
 
Play It Forward Is Back for the Third Year!
 
 

For the third year, GolfStatus is teaming up with our giving partners at Dormie Network and Dormie Network Foundation for the Play It Forward campaign to celebrate nonprofits and causes who are using golf to do good.

Play It Forward gives individuals the chance to nominate a charity or nonprofit raising money through golf to receive a $10,000 donation to its golf fundraiser, and get the chance to win a one-year honorary membership to Dormie Network (a national network of private golf clubs) plus a $10,000 credit toward onsite golf and lodging.

 

Designed by famed golf course architect Tom Fazio, Dormie Network’s Victoria National Golf Club boasts gorgeous views amid challenging holes.

 

nominate your favorite golf fundraiser!

Here’s how to nominate a golf fundraiser for the $10,000 donation (and for you to be eligible for the Dormie Network membership prize):

  1. Fill out this form and tell us who you are, who’s organizing the golf fundraiser, and why you think they should receive a $10,000 donation.

  2. Follow GolfStatus on social media. Facebook Instagram Twitter LinkedIn

  3. Follow Dormie Network on social media. Facebook Instagram Twitter LinkedIn

The campaign launched May 29 and the nomination period closes July 4.

Winners will be announced on GolfStatus and Dormie Network’s social media, so follow both handles for news, updates, and announcements.

 

past winners

Play It Forward began in 2021, awarding $10,000 to the Cameron Steinberg Foundation and its inaugural golf fundraiser. The annual golf event has raised $100,000 for research into congenital heart disease and to help families affected by these defects.

In 2022, two nonprofits were selected for $10,000 donations: Make-A-Wish Foundation of Philadelphia, Delaware, and Susquehanna Valley and Sisters Across America. Make-A-Wish’s Pro-Am for Wishes raises money to grant life-changing wishes for children with critical illnesses. Sisters Across America provides support and mentoring for young minority women pursuing professional golfing careers and teaching juniors to grow the game, raising money through two annual golf fundraisers.

 
 
 
6 Ideas to Increase Year-End Giving to Your Nonprofit
 

End-of-year giving is crucial for nonprofits looking to boost their bottom line and meet the year’s financial goals. Motivated by the holidays and the opportunity to make a tax-deductible donation, donors give (on average) about $48 billion to nonprofits in the last two months of the year. Plus, nonprofits typically see about 30% of annual giving occur in December. Nonprofits, causes, and charities of all types and sizes have the opportunity to end the year on a high note with a targeted giving campaign.

Here are six ideas to increase your nonprofit’s year-end giving results.

 

1. Set a Goal and Make It Easy for Donors to Track Progress.

Donors appreciate seeing, in real ways, how they’re contributing to mission fulfillment. When you set a specific fundraising goal for your year-end giving campaign—and give supporters a way to track progress toward that goal—they can immediately see how their gift is moving the needle. You don’t have to shoot for the moon; instead, make your target realistic and achievable. 

PRO TIP: GolfStatus event websites have a built-in progress bar feature that updates in real-time when someone makes a donation. Reactivate your event site to seamlessly collect donations and let supporters see how close you are to hitting your goal.

 
 

2. Make It Shareable.

It’s the snowball effect—perhaps someone who attended your golf fundraiser learned about your organization and completely bought into your cause. They’re excited to support you and want to ask their friends, family, and colleagues to do the same. An online donation option makes it quick and easy to share a link on their social media platforms, via text, or through an email. If you’re mailing printed appeals, include a QR code with a direct donation link for any printed pieces. It’s crucial to have a giving site that’s mobile-friendly, with an easy payment interface, so folks don’t get frustrated with the process and abandon their transactions before submission.

PRO TIP: Ask your golf event planning committee or volunteers to share the donation link with at least five people.

 

3. Capture Donor Data.

The importance of this can’t be understated—capturing this valuable information, at the time of donation, not only lays the foundation for additional donor stewardship and long-term support, but reduces stress on you and your staff. Just like with your golf fundraiser’s registration, relying on paper donation forms and having to process checks, cash, or hand-written credit card numbers is tedious and wastes a ton of your staff’s valuable time. Collecting this data online significantly cuts down your administrative time, making the dollars go further. Simply download this information and add batch notations or tags for tracking purposes and include it in your organization’s donor database. 

PRO TIP: Golfers are a valuable demographic to have in your donor database. They’re typically generous, affluent, and influential, with an annual household income twice the national average and a net worth of over $760,000.

 
 

4. Make It Tangible.

Help donors make a tangible connection to your end-of-year fundraising. Whether it’s a specific program or effort or unrestricted dollars, use your giving website to share how you plan to use their gift through words, photos, and even videos. Set custom giving amounts and describe what each will help your organization do, i.e. “A gift of $100 will provide books for two underserved classrooms in our community.” 

PRO TIP: Leave space for a custom donation amount if folks want to give more or less than the predetermined amounts—every gift helps.

 

5. Say Thank You (More Than Once!)

In the busy-ness of the close of a year, this step is easy to overlook or punt until the new year. Automate this process as much as possible, for a couple reasons: 1. Donors are thanked in a timely manner and 2. You save a ton of time. A prompt thank you reassures donors that their gift was received (and they get their donation receipt for tax purposes) and helps solidify the relationship. Think about other, additional ways to express your appreciation in the new year, whether it’s tapping your board or volunteers to make phone calls or send handwritten thank you notes.

PRO TIP: Donations made via a GolfStatus event website automatically receive a receipt via email, where you can input a custom message and images.

 

6. Use Giving Tuesday to Appeal to Supporters.

Giving Tuesday typically occurs the first Tuesday after Thanksgiving (following the retail-heavy days of Black Friday and Cyber Monday). The idea is to encourage people to do good, and in many cases, that means donating to their favorite nonprofit(s). It’s a great time to connect with your constituents and community members, highlighting what your organization is doing to address important issues and ask for their help in the form of a donation. Start by appealing to those that attended your golf fundraiser (those that played in it, attended as guests, or sponsored the event). 

PRO TIP: Social media is a great way to drum up support on Giving Tuesday, as well as targeted emails to your golf tournament attendees (or other donor segment) leading up to and on Giving Tuesday.

 

 

How GolfStatus Can Help

Even if your golf event was months ago, your GolfStatus event website can help drive and easily collect end-of-year donations with the donate button. You can easily set and display progress toward your fundraising goal right on the site’s home page, as well as at checkout. You can choose to reframe the event website’s content to focus on the goals for the donation appeal or even create a new event site (that way, you retain the original golf site for future reference). 

Get in touch to find out how GolfStatus can help with your golf fundraiser from start to finish, from our powerful, user-friendly tech to industry-leading support and vast experience. Through our Golf for Good program, 501(c) organizations (and those planning golf events that benefit a charity) can qualify for no-cost access to the platform. Click below to get started or email us directly at events@golfstatus.org.

 
 
How Nonprofits Can Activate Third Parties to Hold Golf Events on Their Behalf
 

Golf tournaments are an especially great option for third parties looking to raise money for an organization or cause they care about. The sport has seen its popularity grow over the past years and its capacity as a fundraising tool is unmatched. What’s more, people tend to be passionate about golf, and when given the opportunity to marry two of their passions—golf and a good cause—they tend to jump at the chance.

Perhaps more than any other fundraising events, golf tournaments have unique advantages for the benefiting nonprofit as well as for the organizer. Nonprofits gain a passive income stream that doesn’t require a dedicated staff member or line item in the budget, while also increasing visibility for the organization, mission, and programs. Event organizers, particularly corporate entities, get a strong brand lift from being associated with a good cause and broad exposure to an affluent demographic.

Nonprofits of all types and sizes can activate passionate supporters, corporate partners, volunteers, and others to hold a golf fundraiser that benefits them. Here’s how:


 

1. Reach Out To Your Networks

Your best bet is to start with the lowest-hanging fruit—your organization’s past supporters and partners. If your organization has run golf tournaments before, consider creating a campaign to target folks who have played in and sponsored those events, whether it’s by email, a survey, a direct mail appeal, individual phone calls, or a combination of these (which will depend on your organization’s staff capacity). Social media is another great option to engage people simply by asking if they like to golf or like organizing events. You may want to include information in your annual giving appeals or even create a dedicated page on your organization’s website that outlines the process of holding a golf tournament on your behalf.

Do some pre-planning before you reach out so you have some pieces and resources already in place to provide to people who are interested. Beyond just making the process easy (see #2 below) you want to set these golf tournaments up for success, so make sure you’re prepared to be a partner in the process.


Pro Tip:

GolfStatus’s online resource library is packed with guides, templates, checklists, and other free downloadables with information on how to plan a charity golf tournament. Share these with current and potential event organizers to help set them up for success.


 

2. Make It Easy

Even when someone is dedicated to your organization or cause, putting on a golf tournament is no small task. Having tools in place to streamline and simplify the process for organizers means they’re more likely to move forward and keep these events running—and raising money for your cause—year after year.

Golf tournament software can automate time-consuming administrative tasks so organizers can focus on the fun parts of the golf tournament, with built-in fundraising features to help them raise more money for your cause. You might also consider putting together a media kit with logos, messaging, and brand standards to provide to tournament organizers to help your brand stay consistent. When it’s easy, it’s more fun, more rewarding, and more likely that they’ll keep the effort going.


PRO
TIP:

Pro Tip: Say thank you, whenever and wherever you can, to these third party organizers. Public shoutouts are great—on social media, in newsletters or blogs, on your organization’s website, etc.—but a personal touch will go a long way in expressing your gratitude. Send a handwritten note and follow it up with a phone call.


 

3. Use a Common Technology Platform

There are a ton of options out there to manage fundraising events, but these don’t help organizers manage the unique components of a golf tournament. Employing technology that’s specifically built for golf tournament fundraisers is a huge part of #2 above. Any golf tournament software platform should offer an attractive event website with built-in online registration (which saves a ton of time and duplicative labor), plus easy access for multiple members of your team to work together and keep all your event information organized and accessible in one place. A dedicated landing page listing all events that benefit your organizations is a great way to easily promote events to your networks. A platform designed just for golf means you can quickly make hole assignments and pairings and auto generate scorecards, cart signs, and alpha lists—all without having to work across multiple spreadsheets or tools.


PRO
TIP:

Pro Tip: Standardizing the tech across all your third party events means your donor data will be uniformly collected (see #4 below) and reported. This data should be added to your CRM for additional donor stewardship, using source codes, tags or other batch notations to track who participated in these golf events and how.


With GolfStatus’s golf event management and fundraising platform, every golf event benefiting your organization is listed on a dedicated landing page.


 

4. Capture & Manage Data

Donor data is invaluable, particularly when it comes to golf events planned by someone outside your organization. You can’t use the information you don’t have! Seamlessly collecting and managing this information is crucial to understanding who is supporting your organization through golf—planning, playing in, donating to, and sponsoring these tournaments. Having this information in aggregate lets you see the entire picture, across each and every event held to benefit your organization, and make data-driven fundraising decisions. Golf event management technology makes this process super simple and efficient.


PRO
TIP:

Pro Tip: Your event management platform should be intuitive enough to collect this vital information without frustrating or overwhelming registrants (which may make them abandon their cart instead of completing their registration) and include robust reporting capabilities to get the data you need.


 

No Cost Technology Built Just for Golf

GolfStatus is the industry leader in technology for golf fundraisers and charity golf tournaments. The user-friendly software makes it easy to onboard third party events, manage donor data, and provide resources to event organizers. Plus, through the Golf for Good program, 501(c) organizations and those holding events that benefit them are eligible for no-cost access to the platform. Ready to get started? Click the button below or email events@golfstatus.org.

 
 
How Golf Tournaments Lead to Corporate Support for Your Nonprofit
 

Corporate support is key to moving the needle for nonprofits of all sizes. From development staff seeking national program sponsors to local organizations looking for an in at businesses in their communities, these relationships are vital to increasing exposure—and funding—for nonprofits’ missions. The introduction to these relationships is often the hardest part, but the golf event presents an especially attractive entry point to corporate entities. Indeed, the golf fundraiser often opens the door to high-level donor relationships that can be stewarded to secure support for programs and future events and developed into strategic long-term partnerships. It’s a snowball effect quite unlike any other.

Golfers teeing off on course

Why the Golf Event is Attractive 

There are many factors that make golf tournaments especially popular among sponsors. Golf offers people the chance to be outdoors and participate in an activity they genuinely enjoy while supporting a worthy cause, making the golf outing a fun community event with a ton of brand lift for corporate sponsors. Charity golf tournaments, particularly longstanding events that benefit a well-known organization, also tend to attract press coverage, giving sponsors even more mileage for their investment in your golf event, and subsequently, your cause.

It’s also no secret that business gets done on the golf course. Business professionals are keenly aware of how much can be accomplished in the four hours they have with potential partners and clients on the golf course. These opportunities are priceless from a networking standpoint, so be mindful when assigning teams to holes for the event. You might, for example, pair a board member from your organization with an executive from a business that is a potential corporate sponsor to help advance the relationship.

Golfer putts on green while players watch

Soliciting Event Sponsors

Businesses are looking for a win-win when it comes to sponsoring events. They want to get in front of potential clients and customers with premium brand exposure. What makes golf events unique is their demographic: golfers are generally affluent and influential members of the community. Target businesses in industries like food and beverage, healthcare, sports and fitness, business and financial services, home services, luxury brands and services, and travel. Start with existing relationships and lean on your volunteers and board members. Local businesses are great, but don’t be afraid to reach out to regional and national companies, particularly those that may be headquartered or have offices in your area.

While brand exposure is certainly important, it’s not always the driving factor in why a sponsor chooses to invest in your event. In many cases, they simply want to support a community event and a great cause. Keep this in mind when seeking sponsors. Look for organizations with a track record of community involvement or give-back initiatives. Use your network and contacts for a first contact if possible, but if you’re making a cold ask, look for individuals in public relations, communication, human resources, community engagement, or marketing positions at larger businesses.

Collect Donor & Sponsor Data

There is a great deal of power in the donor data that comes from players and sponsors supporting your golf event. The simple reality is this—you can’t onboard and steward the donors and sponsors that are introduced to your organization from your golf event if you don’t know who they are. Collecting this data is imperative, and luckily, doesn’t have to be a headache. Technology can make this simple and painless. An event website with online registration and secure payment processing makes capturing each golfer and sponsor’s information easy. Look for a platform that allows you to track and manage registrant and sponsor information in real-time, with an option to export data to your donor CRM and/or donor database. Consider using tags or notations to track the years donors and sponsors participated in your golf event and at what level. This background will be helpful in the future, when you return to these relationships to make asks for future events and steward them into larger corporate partnerships.

Custom event website with online registration

Event Follow-up & Stewardship

One of the best—and easiest—ways to steward corporate donors is through a genuine thank-you. Publicly thank your event sponsors on your event website, your organization’s social media, in promotional emails about the golf event, and at the event whenever possible. You can also express appreciation for sponsors in press releases and media interviews; be sure to mention them by name.

In the weeks following the event, be sure to send a sincere, personal thank you to your contact at the sponsoring business. Recruit board members, planning committee members, or other volunteers to hand-write thank you notes and make phone calls that also express the impact made by their support. This personal touch goes a long way in establishing a foundation for a longer-term relationship.

The next step is to follow up about working with the sponsor in other ways. Depending on the work your nonprofit does, this could include in-kind donations, employees volunteering with your organization, or exposure for your cause to employees and partners. Ask if they have a workplace giving program and if your organization could be designated as a recipient or if there are matching opportunities for donations. Aligning their business with your cause helps lift their brand, so be generous in sharing their contributions on social media, your website, in newsletters, and other appropriate places. Invite them to participate in other events, programming, and fundraisers, setting the stage for future commitments.


It All Starts With a great Golf Event

The foundation for long-term corporate relationships starts with a well-organized, professional outing that businesses want to put their name on, sponsorship tiers that encourage them to do so, and a process that’s easy, sleek, and professional.


 

Get qualified for no-cost access to GolfStatus’s event management technology through the Golf for Good program.

 


 
5 Easy Day-of Digital Fundraising Options for the Golf Outing
 

Certainly teams and sponsorships make up the bulk of the fundraising revenue for your golf outing, but let’s not forget day-of efforts. Whether you’re keeping things traditional or planning a modified or virtual outing, the funds raised in the moment can quickly take an event from good to great. Digital options keep costs low, minimize extra work for organizers, and provide more opportunities to engage players, sponsors, and their networks. Here are some often-overlooked day-of digital fundraising options to consider for your upcoming outing.


1. Skins Games

Skins games are a great way to encourage friendly competition among golfers while simultaneously raising more dollars for your cause. In short, skins games create mini-competitions where teams (or individuals, depending on the event’s format) opt to compete against each other based on their score on a given hole, in addition to their overall score. Event organizers can use skins games to fundraise by setting a dollar amount where participants can buy in to compete. Displaying skins results on real-time leaderboards keeps things competitive and provides an easy way for participants and online spectators to instantly donate from their mobile device.

Two smartphones showing the Newman Center Golf Tournament in a mobile view.

2. Live Leaderboards

Whether your event is traditional, virtual, or a hybrid format, be sure to promote and display the live leaderboards for the outing online. This is as easy as posting a link to your organization’s social channels and sending an email to your supporters the day of the event or during the week of an extended play/virtual tournament. This opens the event up to a broad audience of online spectators, who can not only follow the event in real time, they can make a donation to your cause directly from the online leaderboard with the click of a button.

3. Consider extended play in comms plans

If you’re planning an extended play and/or virtual outing, be sure to outline a communications plan that capitalizes on the fact that the event will occur over a longer duration—so you can raise dollars the whole time. Start in the months and weeks leading up to the event by explaining the modified format. Leverage social media, your organization’s website, and the event registration website to keep players and sponsors informed and clearly outline when, where, and how they can participate and support the event in other ways. Leverage opportunities to thank sponsors and acknowledge their commitments. Put out a press release and aim to engage local media in the creative approach your organization is taking to the golf fundraiser. Time a communication in the days leading up to the event announcing its kickoff, and periodically share news about rankings as the event happens over multiple days/weeks. The key here is to get people engaged and following the outing; certainly, the easiest way to do that is with live, shareable leaderboards. Unfamiliar with live leaderboards and how they work? Check out this article on live scoring.

4. Mobile Sweepstakes

The mobile channel is the most viewed and, when utilized properly, the most effective exposure avenue for brands. Work with sponsors to go mobile with on-course prizes that add a little excitement and help bring in more dollars. With the right technology, you can time in-app, sponsor-branded exposure to engage participants at specific moments during the round. When you’re working with sponsors, ask them for in-kind donations of services or gift cards that can be given away through mobile sweepstakes the day of the outing. Use this as a way to further engage with sponsors and raise more dollars through digital placements.

5. Timely Asks & Thank Yous

Remind participants to make a donation during the event through in-app messages either delivered to all participants at a certain time or triggered during a key moment in the player’s game. In app messages are also a great way to thank participants for supporting the cause and remind them of the impact their generous donations make. When you post final results, be sure to link players directly to the event’s leaderboard, where they can instantly make a donation from mobile with a few simple taps.

Get Started

GolfStatus offers all the technology event organizers need to capitalize on each of these opportunities, and it’s backed by an in-house customer success team that can help you get any and all of these options up and running quickly and easily.

Through GolfStatus.org’s Golf for Good program, this technology is available to qualifying nonprofits at no cost. Follow the link below to learn more.

 
 

 

Submit an inquiry here to get qualified or email us directly at

events@golfstatus.org.

 

 
Go Virtual with Live Leaderboards
 
Event-Site-NewmanTournament-1.jpg

Now more than ever fundraisers must find creative ways to leverage technology to combat the challenges presented by COVID-19. When it comes to your golf outing, going virtual is easier than you think. Open your event up to a global audience of spectators ready to donate to your cause with live leaderboards!


How it Works

Live scoring is an easy process that adds value to your event and makes it accessible to a global audience of donors. Players simply enter their scores (or one player enters the team’s score in the case of a scramble) for each hole using the free GolfStatus app. Scores display in real time on a live leaderboard unique to the event. Players can access the leaderboard in the app during the event, and anyone can share a link to the leaderboard online. This means that, whether you live-stream it on your organization’s facebook account or post it on your website, spectators anywhere in the world can follow along and engage with the event.

Accept Dollars from Virtual Donors

It’s easy for virtual spectators to submit a donation directly from the live leaderboard. Donors just click Donate Now and enter their gift amount. With the ability to share and even live stream leaderboards via email, on your organization’s social channels, and through direct messages, your golf event goes virtual in an instant. After the event, you can also post the final results and encourage participants to engage and share to get more exposure and support for your cause. It’s also easy for supporters to donate directly from results pages, ensuring that your organization continues to rally donations even after the event concludes.

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Key Advantages

Of course, live leaderboards also make the event more fun. Participants are actually able to see where they stack up against other players in real time instead of having to wait around after the event for course staff to tally scorecards. Live scoring and accessible leaderboards certainly upgrade the player experience and the overall professionalism of the event, and they also make the outing more fun and competitive. Perhaps most crucial, a leaderboard provides the opportunity to sell a premier, high-value opportunity: the leaderboard or “title” sponsorship.

Easy, Accessible Tools for Nonprofits

Live leaderboards and the ability to go virtual are just the beginning. GolfStatus.org offers all the tools tournament organizers need to save time, stay flexible, and stay up and running in the uncertain months ahead. What’s more, many of these tools are available to qualifying nonprofits at no cost!


 

Ready to get started? Submit an inquiry here or contact us directly at 

events@golfstatus.org.