Partner snapshot

The Nebraska PGA serves over 300 golf professionals in Nebraska, Western Iowa, and Southeast South Dakota. Based in Lincoln, the Nebraska Section is a resource for member golf professionals, offering services and opportunities that enhance the skills of its members and promote the overall vitality of the game. Its PGA REACH Foundation is the philanthropic arm of the Section that supports local golf initiatives and charities.

The challenge

David Honnens, Executive Director for the Nebraska PGA, recognized a recurring issue at Nebraska golf facilities: the time burden that charity golf tournaments and outside events placed on PGA Pros’ time, often at the expense of other essential facility operations and member-focused activities.

These outside events, which are key to a facility’s bottom line, require staff to dedicate extensive hours to assisting tournament organizers with planning and management and internal event preparations. These events often lack streamlined communication and registration processes, leading to inconsistencies and gaps in planning, making it challenging for golf staff to gather the information needed for a successful tournament. What’s more, tournament organizers often come to golf facilities with limited golf knowledge, increasing the need for golf staff involvement and support.

A solution was needed to save Professionals time while also improving tournament organization and fundraising outcomes for the organizing charity.

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“There needed to be a way to bridge the disconnect between golf facility staff and tournament organizers and give Pros more of their time back,” says David. “A partnership with GolfStatus for charity events was the answer.”

— David Honnens, Executive Director at PGA Nebraska

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The solution

GolfStatus is built specifically for charity golf tournaments and fundraisers. Its suite of tournament management and fundraising tools streamline golf events for nonprofit event organizers and offer new opportunities to boost revenue. The software is backed by an in-house support team of Client Success Representatives that include several PGA Professionals who understand the ins and outs of successful golf events.

GolfStatus’ tournament management software saves golf facility staff 20-30 hours per event.

Cash Dinkel is a PGA Professional who spent several years as tournament director at a Denver country club and now serves as GolfStatus’ Client Success Director. “We understand the golf staff have software in place for facility operations and member events. GolfStatus isn’t trying to replace that; we’re here to make outside events and charity tournaments more efficient for golf staff,” he says.

Golf facilities that are on board with GolfStatus as part of the partnership refer charity tournaments to the GolfStatus team, who help them build an event in the software and launch an event website. The client success team provides pre-event education and coaching, suggestions for revenue-boosting tournament components, and provides access to golf staff to access pre-formatted printouts and reports and make hole assignments and team pairings.

the results

Thus far, 17 golf facilities in Nebraska have signed on with GolfStatus and referred 157 charity events. Golf professionals earn a kickback for each event referred, with nearly $8,000 paid out to pros since the start of 2024. “Golf staff are being asked to do more on a daily basis, so anything the section can do to help improve a very visible part of their business is a huge plus,” says David of working with GolfStatus. “The financial kickback is great and GolfStatus gives professionals another tool in their tool belt to elevate these events all around.”

Golfers at an outside event at Tiburon Golf Club in Omaha, Nebraska.

tiburon golf club sees success

Tiburon Golf Club in Omaha was one of the first golf facilities to sign on with GolfStatus through the PGA Nebraska partnership. A 27-hole club in Omaha, Tiburon hosts over 100 outside events per year, which means Club Professional Matt Wollom needs to find efficiencies for his team wherever possible. “Instead of getting 20 to 30 emails from the tournament organizer with updates, all the information is updated and accessible in the software’s back end,” Matt says. “It means less back and forth with them and less time and energy for my staff so they can provide great service to golfers.”

time savings across the board

David says Nebraska PGA Professionals have reported saving 20 to 30 hours per tournament by using GolfStatus, time that can be redirected toward other aspects of facility operations, income-generating activities, or member engagement. “Time is precious, and when golf professionals don’t have to spend their time doing back-office work or going back and forth with the tournament contact, it’s huge for us,” he says.

Matt says the events held at Tiburon who use GolfStatus also save time. “The tournament organizers, who don’t always know much about golf, end up having fewer planning tasks on their plate so they can go out and focus on raising money,” Matt says. “Plus, we’re not getting phone calls asking questions. GolfStatus takes care of it for us.”

GolfStatus’ Client Success Team includes PGA Professionals who understand the ins and outs of golf facility operations and golf tournaments.

Cash points out that GolfStatus’ goal in working with the Pros and the events is increased efficiency. “Event planners become more efficient because they’re not dealing with paper forms. Facility staff is more efficient because they can run reports and easily communicate with organizers,” he says. “Tournaments are easier to do and easier to maintain with GolfStatus, on both the organization and facility sides.”

better outcomes for host organizations

Events that use GolfStatus at partner golf courses have seen improved fundraising outcomes. It starts with no-cost access to the software for nonprofits. Offerings like the GolfStatus client-exclusive Technology Sponsorship, hole-in-one insurance and sponsorships, pin flag sponsorships, and exclusive donations from Dormie Network add up to thousands of additional dollars.

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“GolfStatus has everything these events need to raise money,” Matt says. “It gives them channels to raise extra money they wouldn’t have had access to otherwise.”

— Matt Wollom, Club Professional at Tiburon Golf Club

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Outside outings often come with additional components, such as luncheons, banquets, and auctions.

Tournaments often add an online auction component to drive additional revenue, which is good for both the host nonprofit and the golf facility. “We’re seeing a lot more online auctions at outside charity events, which can raise almost 200% more than a traditional auction,” David says. GolfStatus’ online auction service offers easy setup, bidding, and payment for nonprofit clients wishing to add an online auction component.

expanding the partnership to other pga sections

GolfStatus is expanding their partnership to include other PGA Sections around the country, helping boost efficiency for golf professionals and fundraising for charities. “GolfStatus speaks the language of nonprofits and charities, but also golf,” David says. “They’re an expert resource that helps golf professionals elevate every event.”

Cash says he hopes PGA Sections see GolfStatus as an asset to PGA Members and events. He says the GolfStatus team will work with each individual golf facility and pro to determine what tournament-related tasks can be taken off their plates, such as:

• Meeting with the tournament organizer as a consultant

• Helping the tournament maximize fundraising with exclusive sponsorships, tools, and partners

• Building a registration and payments event website

• Automating the creation of professional scorecards, cart signs, alpha lists, etc. so that golf staff doesn’t have to spend hours organizing data and formatting documents

An event website automates registration, saving organizers and golf staff time and effort. Registration information drops in the software's back end where it's easily accessible for real-time management.

The specialized software and support GolfStatus provides fosters growth and streamlines golf tournament management, making it easier than ever for golf facilities to host impactful charity events while saving valuable time and resources.

get in touch

If your golf facility or PGA Section is interested in learning more about how GolfStatus can serve you, book a meeting with Cash Dinkel, PGA, Client Success Director. Nonprofits can get qualified to use the software at no cost by clicking here.

Planning a charity golf tournament is an effective way to raise funds for your nonprofit through a fun, social activity, but if you’re unfamiliar with the sport, the terminology can feel overwhelming. Don’t sweat—this guide will walk you through some essential golf definitions, key terms, and basics of the game so you can confidently organize your golf fundraiser.

the very basics: what is golf?

Golf is a sport where players hit a small ball with clubs into a series of holes across a golf course in as few strokes as possible. Golfers often compete individually against the course to achieve the lowest score, but golf can also be played in teams.

A golf course usually has 18 holes, though some have only nine. Each hole presents a unique challenge with different distances, layouts, and obstacles (like sand bunkers or water hazards).

Common golf terms tournament planners should know

Understanding the basic terminology will help you when working with course staff, sponsors, and players. Here are some common terms you should know:

• Birdie: Completing a hole using one fewer stroke than par. Two strokes under par is called an eagle.

• Bogey: Completing a hole using one more stroke than par. Two strokes over par is called a double bogey.

• Chip / Chipping: A short shot used to move the ball onto the green from a relatively close distance (usually hit with a wedge or shorter iron club).

• Drive: A long-distance shot hit from the tee box, using a driver.

• Driving Range: A practice area where players practice hitting balls toward targets.

• Fairway: The well-maintained area of short grass between the tee box and the green. Golfers want their tee shots and subsequent approach shots to stay in the fairway.

• Foursome: A team of four golfers. Most charity tournament teams are foursomes.

• Green: The area around the hole with very short, manicured grass, designed for putting.

• Handicap: A numerical measure of a golfer’s playing ability, representing the number of strokes above or below par they expect to shoot, which helps level the playing field by allowing players of different skill levels to compete more fairly.

• Hazards: Obstacles on the course like bunkers (sand traps) and water hazards (ponds, lakes, or streams) that make the game more challenging and the course more visually appealing.

• Hole: A circular hole in the ground in the green where players aim to get the ball into using the fewest possible strokes.

• Hole-In-One: When a golfer gets the ball into the hole on their first shot. Charity tournaments often offer hole-in-one contests that award exciting prizes (backed by hole-in-one insurance) for achieving a hole-in-one.

• Mulligan: Essentially a “do over” for a shot, where the golfer can hit the ball again without penalty. Mulligans are often sold at charity golf tournaments to raise additional funds.

• Par: The expected number of strokes it should take a golfer to complete a hole. For example, a par-3 hole should take three strokes to finish.

• Pin: A tall pole with a flag on the end that’s inserted into the hold to identify the location of the green. Sometimes also referred to as a flagstick.

• Practice Green: A well-manicured area of the golf course where golfers practice putting. It usually includes several different holes to practice hitting into.

• Putt / Putting: The shorter strokes used to roll the ball into the hole, using a putter.

• Rough: Areas of longer grass or uneven terrain surrounding the fairway and green where it’s typically much harder to hit the ball accurately.

• Stroke: The act of hitting a golf ball with a golf club.

• Tee Box: The starting point for each hole where players make their first hit, known as the tee shot or teeing off.

Golf equipment

Golf tournament participants typically bring their own equipment to play with, but it’s a good idea to know what some of the basic pieces of equipment are called:

• Ball Marker: A small, flat object about the size of a coin that’s used to mark the position of a player’s ball on the green so it doesn’t impede another golfer’s shot.

• Divot Repair Tool: A tool used to repair any scrapes or ball marks on the green to keep the playing surface smooth and playable.

• Golf Bag: A large bag that holds and organizes a golfer’s clubs and other equipment, like golf balls, tees, glove, towel, etc.

• Golf Balls: A small, typically white, ball designed with dimples to improve flight. Golfers usually carry several balls with them in case they lose one (which often happens in a water hazard or rough).

• Golf Cart: A small vehicle driven by golfers to move across the golf course. Carts drive on the fairway or cart path, if one is available, but should never be driven on a green or tee box. Staff at the host golf facility can share more information about event day cart rules.

• Golf Clubs: A set used to play golf that includes different types of clubs, each with a specific purpose (listed from longest to shortest):

  • Driver: This is the longest club in a set that golfers use for long distance shots. This club has the largest head.

  • Woods: Clubs with a round head that are used for long distance shots.

  • Irons: Versatile clubs that are numbered from three to nine; the higher numbers indicate a shorter distance. These clubs have an angled face and are typically used for mid-range shots.

  • Wedges: Specialized clubs used for shorter shots, especially near the green, or to hit out of a bunker or the rough.

  • Putter: Used on the green to roll the ball into the hole.

• Golf Glove: A glove that improves grip and to help prevent blisters. The glove is worn on the golfer’s non-dominant hand.

• Scorecard: A small card where players record the number of strokes taken on each hole. Digital scorecards via a mobile app can also be used in lieu of a paper scorecard.

• Tee: A small stand inserted into the ground that lifts the ball off the ground for the initial shot on a hole.

fundamental golf rules, formats & scoring

Golf has a number of unique nuances for rules of play, event formats, and scoring options. Here are a few of the basics:

• Gross Score: This score represents the total strokes a golfer takes during a round and does not factor in the golfer’s handicap.

• Match Play: A format in which golfers compete with each other hole by hole. The winner of each hole earns a point, and the total number of points at the end of the round is the winner.

• Net Score: A score calculated by taking the gross score and adjusting it for the golfer’s handicap, which is a better representation of their skill level.

• Penalties: If a player hits the ball into a water hazard or loses it out of bounds, penalty strokes are added to their score.

• Scramble Format: This tournament format is used most often for charity events as it allows golfers of all skill levels to participate and have fun. In a scramble, each player in a group hits a shot, and chooses the best one. The entire group then plays their next shots from that spot, and so on until the ball is in the hole.

• Shotgun Start: A tournament format where all players begin their rounds simultaneously from different holes on the course, ensuring a faster and more organized event.

• Stroke Play: A format in which the total number of strokes over the entire round establishes the winner; the player with the fewest strokes at the end of the game wins.

• Tee Time: Assigned start times for players or groups. Golf tournaments can use tee times to keep play organized and avoid crowding on the course.

Type of golf courses

Choosing the right course for your event will depend on the golf facilities available in your area, plus your tournament goals, budget, and audience.

• 18-Hole Courses: A golf course with 18 holes, which is the standard layout for full golf rounds. This is a popular option for charity tournaments. The course is often broken up into the front nine, which are the first nine holes, and the back nine, which are the final nine holes.

• 9-Hole Courses: Perfect for smaller or shorter events. You can run two rounds to create an 18-hole event if needed.

• Executive Courses: These courses are shorter and less difficult, designed for quick rounds or beginner-friendly events.

• Putt Putt or Mini Golf Courses: A smaller version of a traditional golf course, featuring short holes that often have creative obstacles like windmills, ramps, and tunnels. A mini golf event is a great option for an organization interested in testing out the idea of a golf tournament or involving more age groups.

Final thoughts

Golf tournaments are an excellent way to raise funds, engage supporters, and expand your donor base—even if you don’t have much experience with the sport! Whether you choose a full 18-hole tournament or a putt putt event, the end goal is the same: to have fun while raising money for your mission.

GolfStatus’ team of golf fundraising experts includes PGA Professionals who know the ins and outs of all things golf and golf tournaments. You don’t have to be a golfer or know much about the game to plan a lucrative golf tournament—lean on GolfStatus! Our intuitive golf event management software is backed by a responsive support team ready to help anywhere along the way. And best of all—you can use GolfStatus at no upfront cost. Click below to get started!

Start planning with GolfStatus!

Get a demo or build a tournament on your own!

Golf provides a unique opportunity for military veterans to connect with each other in an outdoor, healthy environment. PGA HOPE (Helping Our Patriots Everywhere), a program of the Professional Golfers Association, does just that, providing an outlet for veterans to boost their physical, mental, social, and emotional wellbeing.

PGA HOPE is a free golf program for veterans and active-duty military personnel, led and taught by PGA Professionals. When they complete the program, the veterans are considered “graduates” and remain engaged with the program, and more importantly, with each other.

Seth Scollard, Assistant Executive Director of the Nebraska Section PGA, says the program has become about more than just golf. “Golf has almost become secondary. It’s camaraderie and takes their minds off of everything else for a couple hours each week,” he says. “As the program has grown, it’s really created a veteran community.” Graduates come together for a variety of activities centered around golf and more, including golf leagues, baseball games, and serving food at homeless shelters.

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“Golf has almost become secondary. It’s camaraderie and takes their minds off of everything else for a couple hours each week.”

— Seth Scollard, Assistant Executive Director of the Nebraska Section PGA

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The PGA HOPE Classic falls under the umbrella of PGA REACH Nebraska. It’s one of the section’s flagship programs, with over 250 active participants in its sixth year. PGA REACH Nebraska runs several golf events over the course of the year, with Seth as the point person for organization and execution. In the past, they offered a nine-hole event for PGA HOPE program graduates, but with more veterans involved than ever, Seth and his team decided to up the ante and create the 18-hole PGA HOPE Classic. The Classic added another tournament under the purview of the PGA REACH Foundation, and another need for a golf event-specific tool to manage and execute such events.

“There are a lot of software options out there that cater to PGA Professionals and golf facilities, but when you look at charity events, there’s a different set of needs,” Seth says.

Read the full case study to find out how a partnership with GolfStatus bridges the gap between PGA Professionals and other golf facility staff and nonprofit tournament organizers, and helps PGA HOPE support veterans through golf.

If you’ve never planned a golf tournament before or your organization doesn’t currently have a golf event as part of its fundraising portfolio, you’re likely wondering about what it takes to raise money with golf. Planning a successful golf fundraiser starts with a solid understanding of some fundamentals, paired with a golf tournament checklist to keep you on task and on target.

Want to brainstorm ideas for your charity golf event?

Check out this guide.

What to Know Before Organizing a Charity Golf Tournament

1. You don’t have to be a golf expert.

2. Most of your fundraising revenue goes to your cause.

3. Golf events are more popular than ever before.

4. Golf events bring new donors to the table.

5. Sponsors are interested in connecting with your donors in new ways.

6. Golf tournaments are fun and exciting.

7. Organizing a charity golf event is worth the work.

8. Use a checklist to stay organized.

1. YOU DON’T HAVE TO BE A GOLF EXPERT.

Many event planners aren’t golfers—and don’t need to be to hold a lucrative golf tournament. All that’s really needed is a tool that helps organizers, committees, and volunteers navigate the intricacies of a golf event and that’s purposefully designed to save novice and seasoned golf event planners time and resources.

An event management platform designed specifically for golf fundraisers makes things easier and walks you through planning and executing every step on your golf tournament fundraiser checklist. Look for a tool that makes it easy to collaborate and exchange information with the golf facility and one with a responsive customer success team that’s there when you need them.

2. GOLF FACILITIES ARE EAGER TO HOST GOLF TOURNAMENTS.

Outside golf outings like memorial tournaments, charity outings, major fundraisers, and small local events are essential to a golf facility’s bottom line. You’re essentially guaranteeing the course that you’ll fill the tee times for the day, plus any additional revenue from the pro shop and food and beverage, not to mention exposure to avid golfers who could become members. This gives you, the event organizer, leverage when it comes to negotiating better pricing for the event. Certainly, the more high-end the facility, typically the higher the green fees will be. That said, here are some things to consider to maximize the cost-effectiveness of the facility:

• Tap into your networks. Ask board members, volunteers, and other supporters who are members at higher-end facilities if they have connections and can facilitate a favorable rate.

• Hold the event on an off day. Try to avoid busy holiday weekends and other high-traffic dates for courses. Ask about slower days of the week; rates on Mondays, for example, are typically lower than rates on Fridays or Saturdays.

• Consider adding a virtual option. A virtual tournament extends the event to multiple days or weeks and/or across multiple courses. With this option, players and teams participate on their own time, scheduling their tee times directly with the facility, so your organization doesn’t actually need to occupy the facility on a specific date for a specific period of time. You can also consider holding a virtual event in tandem with a traditional one-day event to allow for more participants and revenue.

3. GOLF EVENTS ARE MORE POPULAR THAN EVER BEFORE.

Golf has seen record-setting popularity over the past few years. Nationwide, the game has seen a net game of more than 2.3 million on-course golfers since 2020. More than 123 million Americans consumed golf in some way in 2023, an increase of 14% over the past five years. Retail equipment sales continue to remain strong. 

Golf fundraisers have enjoyed a similar surge in popularity, with nonprofits of all sizes launching first-year tournaments to capitalize on golfers’ eagerness to get on to the course. These fundraisers are now building on their success as third or even fourth-year events! Golf outings may have emerged as a viable option for in-person fundraising events, but organizations discovered how these events connect them to exactly the types of donors and sponsors that turn into sustainers and long-term corporate partners.

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Active Golfers

1 in 9 Americans

Average Golfer's Net Worth

$768,000

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4. GOLF EVENTS BRING NEW DONORS TO THE TABLE.

In general, golfers tend to represent an affluent, influential demographic. Its participants report higher household and discretionary income (more than double the national average) and thus a higher capacity to give. Younger golfers are also increasingly taking up the sport, with more on-course golfers between the ages of 18 and 34 than any other segment.

When golfers tap into their personal and professional networks to field a team (particularly in tournaments with a scramble format that allows for a wider range of skill levels), it instantly broadens your prospective donor base and exposes new people to your mission. What’s more, your tournament’s sponsors give your development and major gift teams an “in” to potential high-capacity donors and corporate partners. Indeed, golf presents an opportunity to connect with new sponsors and supporters through a sport that people want to play. There’s never been a better time to get in front of golfers and sponsors eager to support golf events.

5. SPONSORS ARE INTERESTED IN CONNECTING WITH YOUR DONORS IN NEW WAYS.

High quality, professional golf course signage certainly has its place in terms of sponsor recognition, but sponsors are increasingly looking for avenues to both support organizations and get their brands in front of the affluent golfer demographic. The good news for both nonprofits and sponsors is that the same technology that streamlines golf events opens doors for digital sponsorship exposure. Digital sponsorships can be sold at a premium, giving sponsors exposure to an audience they can’t get anywhere else and offering a high return on their investment. 

Corporate partners and sponsors have a vested interest in supporting the tech that helps organizations streamline clerical tasks and eliminate duplicative work. Plus digital exposure is easy to manage—just plug in a logo on a website, in a mobile app, or on your event’s live leaderboards. These methods take less time and effort, have little to no overhead costs, and have substantially lower expenses compared to traditional branded pieces.

What’s more, golf tournaments offer sponsors high engagement over the course of several hours on the course. Whether it’s sponsoring a golfer-favorite hole-in-one contest, setting up a booth on a tee box as a hole sponsor, or running an on-course game, golf events give sponsors the opportunity to engage with participants in meaningful ways.

6. GOLF TOURNAMENTS ARE FUN & EXCITING.

The difference between a good golf event and a great golf event is the overall experience. There are many ways to add fun and excitement (and raise a few more dollars along the way). On-course competitions like hole-in-one contests, longest drive contests, closest-to-the-pin contests, and putting contests let golfers test their luck (or skill) to win great prizes—and are premium sponsorship opportunities. 

For example, you can add a buy-in to your tournament’s skins games, which creates mini-competitions between individuals or teams. Displaying skins results on real-time leaderboards keeps golfers engaged.

Other fun add-ons might include:

• A celebrity appearance

• A professional long-driver on a designated hole or holes

• Games or demonstrations on each tee box

• Custom player gifts

• Live or silent auctions

• Post-golf entertainment

The options are endless—but the key is to choose components that contribute to a well-executed event and memorable experience that will keep golfers and sponsors coming back year after year.

7. ORGANIZING A CHARITY GOLF EVENT IS WORTH THE WORK.

Golf’s fundraising capacity is unmatched. And while golf events have a number of moving pieces and unique details to handle, the right tools can ease the administrative burden as you tick items off of your golf tournament fundraiser checklist. Golf event management tech eliminates manual registration and payment processes and siloed information, making it easier to collaborate and delegate tasks to teams, board members, volunteers, and even staff at the golf facility. 

Your golf event management software should have robust reporting capabilities so you can easily track payments and who is supporting your cause. It should also handle golf-specific tasks, such as:

• Building custom sponsorship packages

• Syncing GHIN handicaps

• Simplifying team pairings

• Streamlining hole assignments and hole-by-hole sponsor exposure

• Making live-scoring super simple

Truly, a fundraising platform designed specifically for charity golf tournaments ensures that no detail is missed. Look for the solution that leaves organizers free to recruit players and sponsors, solicit donations, and upsell and steward donor relationships in ways that advance the event and the organization forward.

Golf Tournament Fundraiser Checklist

A checklist, with an accompanying timeline of tasks, is a tried and true method to staying organized throughout the golf tournament planning process. Depending on the size, scope, and goals of your golf event, a good recommendation is to give yourself at least four to six months to plan. An event management platform built for golf is also a must-have to streamline the process and keep everything organized in one place.

Here’s a quick checklist of important tasks and to-dos to get you started.

3-6 Months Out: Laying the Foundation

• Outline goals and objectives for the tournament based on your mission and fundraising goals

• Assemble a planning committee

• Get your golf tournament management software in place

• Set a budget based on how much you aim to raise, income streams, and estimated expenses

• Choose a date and host golf facility for the tournament

• Start outlining team and sponsor pricing

• Launch an event website

• Create a marketing plan for the event

• Determine whether you’ll have any add-ons, like contests, on-course games, raffle drawings, or an auction

2-5 Months Out: Big-Picture Finalization

• Finalize sponsorship offerings and team packages

• Get quotes from vendors

• Meet with your planning team

• Reach out to prospective sponsors

• Promote the tournament

1-2 Months Out: Countdown Preparation

• Continue promotion and marketing to sell teams 

• Meet with your planning team

• Finalize on-course games and purchase hole-in-one insurance

• Determine a contingency plan for inclement weather

• Recruit volunteers and determine roles

• Continue sponsor outreach

2 Weeks Out: Final Touches

• Meet with the planning team to tie up any loose ends

• Finalize details and food and beverage with the golf facility

• Check on outstanding vendor orders

• Close registration

1 Week Out: Crunch Time

• Collaborate with the golf facility to finalize team pairings, hole assignments, logistics, vendor deliveries, and setup

• Gather supplies and materials (registration items, signage, banners, golfer gifts, raffle prizes, auction items, etc.)

The Big Day

• Set up registration, signage, contests, screens for leaderboards, and awards

• Take photos and post on social media

• Take time to connect with sponsors to build donor relationships

1-2 Weeks Post-Event: Following Up

• Export the donor data from your event management software to include in your nonprofit’s CRM

• Debrief with your planning team to review goals, outcomes, and improvements for next year

• Report on the event’s success to donors, volunteers, and sponsors

• Send thank yous to event sponsors and participants

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For a more in-depth list of planning tasks with a customizable timeline, download GolfStatus’ free Golf Tournament Fundraiser Timeline and Checklist.

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Final Thoughts & Next Steps

Golf tournaments offer a ton of fundraising potential. Understanding the basics of charity golf events and staying organized and on track are keys to planning a successful golf tournament. Start by getting a golf event management platform in place as soon as possible, then outlining all your priorities and to-dos in a golf tournament fundraiser planning checklist.

Get qualified to use GolfStatus’ tournament management software at no upfront cost through the Golf for Good program! You’ll save 40 hours or more in planning time and get access to tools to help you raise thousands more dollars for your cause. Click below to connect with our team and get started.

Level up your next golf tournament!

Get a demo of GolfStatus today!

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When it comes to running a successful golf tournament, choosing a host golf facility is one of the biggest decisions you’ll make. Having the right expertise can make all the difference—PGA Professionals are experts in every aspect of the game, including event management, facility operations, and ensuring everything runs smoothly.

This blog series will continue to tap into the collective knowledge of the PGA Professionals at GolfStatus—Cash Dinkel, PGA; Jason Meininger, PGA; and Paul Murcek, PGA—to explore how to choose and work with the host golf course.

The PGA Professionals on staff at GolfStatus, from left: Paul Murcek, PGA; Cash Dinkel, PGA; Jason Meininger, PGA

Q: My organization has decided to move forward with a golf fundraiser. How do I pick a golf facility?

Jason Meininger: There are really three main factors in choosing a golf course: location, cost of the course, and the demographics of your target market.

Cash Dinkel: Most often, the biggest factors are pricing per player and the demographics of your potential sponsors and players. A private, high-end country club is going to charge a much higher price, but hosting at that type of facility lets you charge more for registrations and sponsorships and may attract higher net-worth individuals to participate. It’s important to keep your expenses in mind with this type of facility—your overall fundraising goal needs to be higher to ensure expenses are covered. Location is another important factor. You want to make sure players and sponsors are located close to the facility to drive maximum participation. When looking at courses, I would recommend reaching out to two or three options and ask staff for contacts of previous event organizers to see if they enjoyed hosting their event at that facility.

Paul Murcek: This can be a tough decision. It comes down to a combination of affordability and golf course name recognition. Having your tournament at a course or a club that most people can't typically play at can equal more golfers, but if the cost is too high, it can also price out potential golfers. So it’s definitely about finding the right balance.

Several factors play into choosing a golf course for your golf tournament, including cost per golfer, location of the facility, and the demographics of your tournament's target market.

Q: What questions should I ask golf staff when looking at potential host facilities?

Paul Murcek: What is included in the fee per golfer (greens fee, cart, range balls)? Is there a minimum number of golfers or teams required? Can they provide pro shop credit? How does the facility typically handle scoring the event?

Cash Dinkel: The best advice I can give tournament organizers is that if you don’t know, don’t be afraid to ask. Golf staff are experts in hosting great events and they are willing to answer any questions you may have. Some important things to ask them about include:

• Pricing

• Set up on the day of the event

• What the course provides (things like tables, chairs, meals, scoring, contest setup)

• Schedule for the day,

• If range balls are provided

Jason Meininger: Beyond general pricing, I recommend asking what’s the normal golfer rate at the course at the time of your tournament. If the price is higher, be sure that it includes things like drink tickets or gift cards for prizes. You should also ask about food and beverage options—do you have to purchase from the course or can I bring in my own? Are beverage carts available? Other big topics are the course’s rainout or cancellation policy, required deposit to hold the date, and when final payment is due.

It's a good idea to review the contract's list of charges with golf course staff prior to signing and checking on details like adding an automatic gratuity to food and beverage.

Q: What are some fees or costs I should be aware of or watch out for before signing a contract with the golf facility?

Jason Meininger: Check to see if there’s a fee or penalty for not meeting the minimum number of golfers, if there are costs for extra cart rentals, and if they add an automatic gratuity to food and beverage.

Cash Dinkel: Read the contract closely for price per player, if there’s a minimum number of players required, if there are any fees for using the course’s software or scoring (be sure to mention you’re using GolfStatus to avoid any such fees), or fees for using the facility’s equipment (tables, tvs, chairs, tents, etc.). I recommend going through the list of charges in detail with the golf course to fully understand what you're going to be charged for the day of the event.

Q: What’s typically included in the price to hold a tournament at a golf course?

Cash Dinkel: The main things are green fees and cart fees. Some courses might also include food and beverage or credit to the golf shop to give as player prizes.

Jason Meininger: Most courses I’ve worked at and with include green fees, cart fees, range balls, shop credit, and food and beverage.

Check with the golf facility on what the price per golfer includes, such as greens fees and cart fees.

Q: A lot of tournament organizers are concerned about inclement weather on the day of their event. How do you suggest planning for the weather?

Cash Dinkel: Plan for the worst and hope for the best! Always have a backup plan just in case. If it looks like the weather will affect your event, start communicating with golfers and sponsors earlier rather than later. Check in with the golf course to see what their policy is and start thinking about possible dates to reschedule (this is also something to check on before you sign a contract with the golf course). Communicate with your players and sponsors that inclement weather may be present on the day of the event and more communication will come the morning of the event either way.

Jason Meininger: This is a difficult one, but I usually tell organizers to look for a makeup date and reschedule the event if at all possible. As long as there is no lightning, I would move forward and play the tournament. I’ve worked with several events that were shortened to nine holes (instead of the full 18) holes based or canceled due to the weather.

Paul Murcek: Definitely check with the course to see if they allow a makeup date for the tournament. I worked with the Parkinson Association of Central Florida who had to reschedule their tournament in 2022 when Hurricane Ian hit Florida. They communicated with their field and everything worked out well.

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Ask the Pros!

Do you have a golf tournament question for our PGA Professionals? Email it to events@golfstatus.com with “PGA Pro Question” in the subject line and it might make a future blog post or be answered on an upcoming GolfStatus webinar!

GolfStatus’ team is ready to help you make your next golf event the best one yet. Nonprofits can qualify to use GolfStatus’ tournament management software at no upfront cost through our Golf for Good program. You’ll get an event website, online registration, communication tools, exclusive sponsorships and add-ons, and much more—plus access to our knowledgeable client success team. Click the button to get started!

Every one of the 35 schools in the Millard Public School (MPS) District has benefited in one way or another from the Millard Public Schools Foundation (MPSF). MPS is located in Omaha, Nebraska and serves 23,000 students with 3,000 staff in kindergarten through high school. The Foundation gives roughly $1,000,000 back to the schools on an annual basis to allow Millard’s schools to work beyond their regular operating budget.

MPSF has funded programs like after school childcare, advanced placement scholarships, food pantries at district high schools, support for Millard families in need, educator awards, and much more for over 40 years, helping students and educators thrive and the district become a district of choice for area families. “Ultimately our main mission is to support the district and make a difference in the community,” says Marilyn Chollett, Director of Development and Communications for MPSF.

One way the Foundation drives revenue is through an annual golf fundraiser. Marilyn has been part of the golf tournament for 15 of the event’s 30+ year existence and serves as the MPSF liaison to the event’s planning committee. “Golf is a great way to have fun and raise money for our work,” she says. “We want the tournament to be something where people can come and have a lot of fun and support our mission.”

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“Golf is a great way to have fun and raise money for our work.”

— Marilyn Chollet, Director of Development and Communications for MPSF

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The tournament’s planning team changes every year, with Marilyn remaining a steady presence. She’s not a golfer, but keeps the committee on task and on track. It’s a significant investment of everyone’s time, so Marilyn has kept her eyes open for ways to streamline the tournament from start to finish.

When she came across GolfStatus’ booth at the Association of Fundraising Professionals (AFP) conference in New Orleans in April of 2023, she was intrigued by the user-friendliness of the platform, and the promise to save organizers time and help raise more money from golf events.

Read the full case study to learn how the MPSF worked with GolfStatus to identify new sponsorship opportunities and streamline the tournament’s operations to help raise over $90,000 for their mission.

Coalition 4 Kids, a Tennessee-based nonprofit that serves vulnerable youth in low-income, high crime areas, has been chosen as the winner of a $10,000 donation as part of GolfStatus’ 2024 Play it Forward giveaway.

For the fourth year, the giveaway was presented in partnership with Dormie Network, a collection of luxury, private destination golf clubs, and its charitable arm, Dormie Network Foundation. The goal of Play It Forward is to celebrate those who use golf for good. Golfers, nonprofits, and the general public were asked to nominate a golf tournament fundraiser for a $10,000 donation, and the nominator was entered to win a Stay and Play package from Dormie Network.

Empowering Kids

Coalition 4 Kids began in 1998, offering after school and evening activities for vulnerable children in one of the lowest-income and highest crime areas in Johnson City, Tennessee. Since then, the organization has expanded into all Washington County and Bristol, Tennessee schools, providing a nurturing environment for over 1,200 students every day to achieve academic, physical, spiritual, and social growth. Its annual golf fundraiser, The C4K Golf Classic, helps raise operational costs for their programming.

The annual C4K Golf Classic helps raise funds for the organization's after school and summer programming.

Executive Director Randy Hensley says the $10,000 donation will immediately be put towards supporting and serving under-resourced children after-school. “We are the safety net for these kids—their family, their education system, their mentor,” he says about their program that provides help with homework, math, reading, character building, spiritual guidance, healthy extra-curricular activities, afternoon snack, and a hot supper—all at no cost to families. “You can change somebody’s whole life if you simply love them where they are and walk with them,” he says.

Golfing for good

Over 700 organizations and golf events were nominated for Play It Forward in 2024. The runner-up, Idaho Golf Fellowship’s Hope House Shamble, received a complimentary hole-in-one contest insurance package from GolfStatus to be used as an additional fundraising opportunity.

Since its inaugural campaign in 2021, Play It Forward has been a hallmark of GolfStatus and Dormie Network’s commitment to give back to those who use golf for good. Past winners include:

• 2023: Avery’s Hope

• 2022: Sisters Across America and Make-A-Wish Foundation

• 2021: Cameron Steinberg Foundation

Nonprofits like Coalition 4 Kids can qualify to use GolfStatus’ golf event management platform at no upfront cost through the Golf for Good program. It’s built just for golf events, with baked-in tools and automations to save busy tournament organizers an average of 40 hours per event and help raise an extra $10,000 or more. There’s no risk and a ton of reward. Click below to learn more and get qualified.

Maxwell Tyeryar served six years in the U.S. Army National Guard, including a nine-month tour in Kuwait. He earned a Sergeant’s ranking and numerous service medals, including the distinguished Army Achievement Medal.

But like many veterans, Max masked his internal struggle, and took his own life on January 29, 2022 at just 25 years old. Max’s father, Wes, launched Max Well for Life to honor Max and help support those who struggle with their path in life, along with the families and friends who have been impacted by the loss of a loved one through suicide.

Michele Mikk’s two sons were good friends with Max and he spent a lot of time with her family, so it was devastating to learn that he had taken his own life. After Wes organized a walk dedicated to Max, Michele’s sons approached her with the idea of a golf tournament. She immediately said yes, and the Max Well For Life Charity Golf Tournament was born.

Beyond raising money, Michele knew they wanted the golf tournament to bring people together and raise awareness about the struggles veterans often face. “Even if we’re able to help one person, it’s enough,” she says. Michele isn’t a golfer, but knew she didn’t have to be one to raise money with golf. Her two sons played golf with Max in high school, so as a golf mom, she knew enough to get started.

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“I don’t have to know how to play golf to raise money with it!”

— Michele Mikk, Tournament Organizer

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She’s good at handling details, but wanted an easy way to collect golfer registrations, sell sponsorships, and handle the bookkeeping side of the tournament—without being mired down with spreadsheets, checks, and emails.

A friend of Michele’s told her about GolfStatus, a software platform built specifically for golf fundraisers. She looked further into GolfStatus and found that it checked all the boxes—easy to use, attractive website, online registration, payment processing and golf-specific features.

Read the full case study to find out how the tournament brought people together in Max’ memory, and how GolfStatus helped establish processes, give the event much-needed infrastructure, and raise thousands of extra dollars.

No one knows the ins and outs of a golf tournament like a PGA Professional. These individuals bring a high level of expertise to all aspects of golf, including facility operations and management, customer service, finances, event management, and, of course, the game itself.

This Q&A blog series will share the collective wisdom and experience of the PGA Professionals on staff at GolfStatus—Cash Dinkel, PGA; Jason Meininger, PGA; and Paul Murcek, PGA—about topics relevant to charity golf tournaments. This installment will take a closer look at contests and how to work with the PGA Pro on staff at your event’s host golf facility to make them a success.

The PGA Professionals on staff at GolfStatus, from left: Paul Murcek, PGA; Cash Dinkel, PGA; Jason Meininger, PGA

Q: My planning team made the decision to have a hole-in-one contest at our upcoming tournament. What’s next?

Cash Dinkel, PGA: To start, list a Hole-In-One Contest Sponsorship. This covers the cost of the insurance and offers a unique sponsorship. I always recommend allowing the sponsor to set up a tent or table on the contest hole. Sponsors are looking for ways to interact with golfers and there’s no better way to do that than being on the course on the most exciting hole of the day. Once you list the sponsorship, work with your contest/insurance provider to get all the rules and details around the contest.

Q: How can the golf pro help us with the hole-in-one contest?

Jason Meininger, PGA: You’ll want to get in touch with the golf professional so they can help you determine which hole or holes you should use for the hole-in-one contest. This makes sure you have the proper distance requirements for the hole-in-one insurance.

Cash Dinkel, PGA: You should definitely loop the golf professional in so they know exactly what’s going to be happening the day of the event and help you choose the contest hole. You should go over the contest rules with them so they can help ensure the hole is set up within the insurance company’s guidelines (hole yardage, number of players, etc.). In the final days leading up to the event, the pro can help you double-check that the hole-in-one contest is set up correctly and ready to go.

Q: I’m interested in GolfStatus’ Bundle Hole-In-One Package. What are some ways you’ve seen tournaments effectively split up the contest holes?

Paul Murcek, PGA: The most common way I’ve seen it done is to split the contest into two holes, one on the front nine and one on the back nine, with $10,000 cash and a Dormie Network Stay and Play package as prizes.

Jason Meininger, PGA: I’ve worked with a few 27-hole events and facilities. They typically split it up over three holes, one on each of the three nines, with a $7,000 prize on each. That way no matter what nine holes are being played, every golfer has a chance at a hole-in-one contest.

Cash Dinkel, PGA: I see a lot of events that run two contest holes, with a $10,000 cash prize on each hole plus a Dormie Network membership. I’ve even seen it split over four holes, with $5,000 cash for each contest hole. That’s the cool part about that package, it gives the organizer a lot of flexibility.

Q: What does the golf pro usually take care of in terms of other contests, like longest drive or closest to the pin?

Jason Meininger, PGA: When I was the head pro at a golf course, I would primarily take care of making up and setting up the flag prizes and picking them up after the round (if the players didn’t bring them in). I would also provide the event organizer with a document listing the holes and each winner’s name.

Paul Murcek, PGA: Most golf pros will set out proxy markers or hole contest signs for the organizer. Some golf facilities that I’ve worked with build in prizes with pricing, such as prizes for flight winners of a free round at that course or a gift certificate to the pro shop. This removes the burden of finding prizes for the tournament winners from the organizers.

Cash Dinkel, PGA: Some courses will set everything up for you, provided you let them know the details about the contest, and let you know the winners’ names after the event is over. Some facilities might require you to select the holes, but they’ll still take care of putting out the proxy markers and provide you with the winner’s information. Very rarely will the organizer have to handle everything from selecting the hole, setting out proxies, and collecting them post-event.

A: What type of contest do you think has the most revenue potential and why?

Cash Dinkel, PGA: A hole-in-one contest for sure. If it’s sold as a sponsorship, the contest can generate a few thousand dollars of revenue even after the insurance premium has been paid. Most events I work with bring in around $1,500 in revenue from a hole-in-one contest sponsorship.

Jason Meininger, PGA: Other than hole-in-one, I’d say a putting contest. It’s fast, easy to run, and you can have every golfer putt at the same hole at the same time.

Paul Murcek, PGA: I think next to a hole-in-one contest, a closest to the pin contest on a par three or a hit the green on a par three. In my experience, people are generally willing to pay the money to move their ball up a few yards.

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Ask the Pros!

Have a question for our PGA Professionals? Email it to events@golfstatus.com with “PGA Pro Question” in the subject line and it might make a future blog post or be answered on an upcoming GolfStatus webinar!

Ready to get started with no-cost golf event management tech? Nonprofits can qualify to use GolfStatus—with an event website, online registration, communication tools, premium digital sponsor exposure, revenue-boosting add-ons, and more, plus access to GolfStatus’ in-house client success team (including knowledgeable PGA Professionals)—all at no upfront cost through our Golf for Good program. Click the button to find out more and get qualified!