Golf tournaments can be a big lift for nonprofit organizations, but with the help of dedicated volunteers, you can pull off a memorable event that drives your mission forward (and doesn’t burn anyone out). Here are some help tips and context about how to effectively recruit and engage volunteers for your golf event and create a memorable experience that keeps them coming back.

Why volunteers are essential

Volunteers are the backbone of successful charity golf tournaments. Here’s why:

1. They fill gaps in people power. Volunteers provide the extra hands needed to execute a seamless event. From planning to cleanup, their support ensures sponsors and participants enjoy a top-notch experience from start to finish.

2. They develop a stronger connection to your cause. Volunteering fosters a deeper connection to your organization. Many volunteers become lifelong supporters, often contributing both time and financial resources.

3. They build important relationships. Volunteers create a support system for your nonprofit and often bond with each other through shared experiences. These relationships often lead to ongoing engagement and advocacy centered around your cause.

4. Everyone benefits. Volunteering benefits both your nonprofit and the volunteers themselves. The Mayo Clinic reports that volunteering reduces stress, boosts mental and physical health, provides a sense of purpose, and even teaches volunteers valuable skills. For nonprofits, volunteers help build capacity, gain loyal advocates, and convert volunteers into regular donors.

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sample golf tournament volunteer assignmentS

Pre-tournament:

• Tournament promotion

• Sponsor introductions or asks

• Assemble player gift bags

• Assemble signs

• Manage volunteers

Tournament day set up:

• Registration desk

• Place hole signs

• Direct traffic

• On-course games and contests

• Raffle or auction

• Awards

registration:

• Check in golfers, sponsors, and volunteers

• Sell raffle tickets, mulligans, and on-course game entry

• Collect donations

During the round:

• Run on-course games and contests

• Distribute food

• Check pace of play

Post-tournament:

• Assist with awards

• Tear down and clean up

• Pick up pin prizes and hole signs

• Write thank yous

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Volunteers can serve as witnesses for a hole-in-one contest at a golf tournament. (Image courtesy of Flickr)

recruiting volunteers

If you don’t already have a volunteer base, your golf tournament is a great chance to establish one! It’s also an opportunity to beef up your volunteer pool for other events and initiatives where your nonprofit needs assistance. Before you start recruiting volunteers, make sure you have somewhere to send folks to sign up. Add a link to your volunteer sign up on your golf tournament website so people who want to know more about the event also have the information they need to help out.

• Use your networks. Start by asking your nonprofit’s staff, board, and current volunteers to commit to volunteer at the golf event and invite a friend to help. This leverage’s social proof, which is the tendency of people to follow others’ actions when making decisions. Personal invitations and word-of-mouth are powerful motivators.

• Leverage local community and service groups. Your community likely has people interested in volunteering—you just need to find them. Tap into service clubs in your community, such as Kiwanis or Rotary Clubs. Use the alumni associations of universities or colleges in your area or that people in your network belong to. You might also check to see if local high schools require community service hours and if volunteering for your tournament might qualify.

• Use matchmaking websites. There are a number of volunteer matchmaking websites that can help you find local volunteers. A simple Google search will give you some great options. RiseUp Malawi used VolunteerMatch to source volunteers for their golf event’s planning committee and day-of execution.

• Work with local media. Consider sending a press release about your golf tournament to local media outlets, such as television and radio stations and newspapers, that includes a call for volunteers. Don’t forget to list your event and volunteer opportunities on local community calendars.

• Leverage social media and ads. Your nonprofit’s Google Ad Grant, which provides up to $10,000 in monthly ad spend, is a great way to promote your golf tournament and volunteer opportunities. You should also post content on your social media channels that show volunteers in action, data that demonstrates your impact, and stories about your work to get people excited to volunteer. You might also consider a small social media ad campaign to target potential volunteers, if your budget allows.

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Using Social Media to Amplify Your Golf Fundraiser

Social media is a huge opportunity to level up your golf fundraiser, helping promote the event; recruit volunteers, players, and sponsors; thank donors, and much more. This free guide will help tournament organizers of all skill and experience levels leverage social media to make the most out of your charity golf tournament and raise the most money possible.

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Keeping volunteers engaged

Your volunteers want to be engaged and in the know when it comes to their contributions and responsibilities. Keeping them engaged before, during, and after the tournament is key to volunteer satisfaction and retention.

before the tournament

• Get volunteers excited. When volunteers sign up to help, personally reach out to thank them for their commitment and share the impact they’ll help make as a result of their time. This gets them excited both for the event and about your cause, and is key to building a long-term relationship with that volunteer.

• Help them feel a sense of ownership. Loop volunteers into the planning process (when appropriate) so they feel a sense of ownership in the event and have a vested interest in its success.

• Create a clear onboarding process. Before you begin recruiting volunteers, document the roles and responsibilities of each assignment. Use online tools to manage sign-ups and assign roles, and share those details once they commit so they understand exactly what’s expected of them. If necessary, offer training ahead of the tournament. For example, if they’re running a hole-in-one contest, walk them through how the contest works, what they need to communicate with golfers, and what to do if someone gets a hole-in-one.

• Communicate effectively. There’s a balance between under and over communicating with volunteers—don’t overdo it, but make sure they know enough to be helpful. Volunteer management tools make it easy to communicate with volunteers and keep correspondence in one place.

during the tournament

• Keep volunteers in the loop. If there are any updates or changes to on event day, be sure to communicate those to volunteers via your online volunteer management tool. Let them know how the tournament is progressing, what’s happening next, and if there are any changes to their assignments.

• Take care of them. You want your golfers and sponsors to have a great experience, but you also want your volunteers to remember your tournament fondly. Simple things like providing hot or cold beverages, food, a place to sit and rest, hand warmers on a cold day, or handheld fans on a hot day make volunteers feel more appreciated and more comfortable.

• Say a public thank you. During the tournament’s kickoff and wrap up remarks, be sure to thank both your sponsors and volunteers for making the event a possibility. If there are only a handful of volunteers, consider recognizing them each by name.

after the event

• Say thank you (again!). Much like with golf tournament sponsors, a handwritten thank you or a phone call can be huge in keeping volunteers engaged for subsequent years and cultivating their support of your organization. Invite volunteers to attend any post-golf gathering and perhaps provide a complimentary drink or raffle ticket. You also might consider holding a volunteer appreciation reception at your office after the golf event to say thank you. Above all, be sincere and personal in expressing your gratitude.

• Ask for their feedback. Send a survey or have informal conversations with volunteers to find out what went well, what can be improved, and what suggestions they have for next year. This helps them feel ownership in the tournament—making them more likely to return to help again in the future.

• Involve them in other parts of your nonprofit. If the golf tournament is the first time a volunteer has engaged with your organization, now is a good chance to share other volunteer opportunities with them. Fold volunteers into your regular organization communication so they’re aware of other events and volunteer opportunities. And be sure to share the impact their volunteerism has had on your organization. For example, assisting with the golf tournament raised funds to feed 20 shelter dogs for a year.
  

Make volunteering for your tournament easy & rewarding

Above all, remember that when volunteers feel valued, they’re more likely to continue supporting your organization. Recruit volunteers with purpose, communicate with them effectively, and show gratitude every step of the way to build lasting relationships.

Your golf tournament can be more than just a fundraiser—it can become a community-building event that strengthens your mission and leaves a lasting impact.

golf for good with golfstatus

Organizing and executing a charity golf tournament is easier than ever with GolfStatus. You’ll get a free event website where you can recruit volunteers, promote your tournament, sell teams and sponsorships, and solicit donations. The software’s back end makes it simple to manage teams, sponsor assets, and payments and seamlessly collaborate with your planning team and the golf facility. The software is backed by an in-house client success team that’s there to help seven days a week. And best of all, there’s no cost and no risk to get started with GolfStatus. Click below to book a demo with our team or get started in the software on your own.

Get started with GolfStatus

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If you’ve never planned a golf tournament before or your organization doesn’t currently have a golf event as part of its fundraising portfolio, you’re likely wondering about what it takes to raise money with golf. Planning a successful golf fundraiser starts with a solid understanding of some fundamentals, paired with a golf tournament checklist to keep you on task and on target.

Want to brainstorm ideas for your charity golf event?

Check out this guide.

What to Know Before Organizing a Charity Golf Tournament

1. You don’t have to be a golf expert.

2. Most of your fundraising revenue goes to your cause.

3. Golf events are more popular than ever before.

4. Golf events bring new donors to the table.

5. Sponsors are interested in connecting with your donors in new ways.

6. Golf tournaments are fun and exciting.

7. Organizing a charity golf event is worth the work.

8. Use a checklist to stay organized.

1. YOU DON’T HAVE TO BE A GOLF EXPERT.

Many event planners aren’t golfers—and don’t need to be to hold a lucrative golf tournament. All that’s really needed is a tool that helps organizers, committees, and volunteers navigate the intricacies of a golf event and that’s purposefully designed to save novice and seasoned golf event planners time and resources.

An event management platform designed specifically for golf fundraisers makes things easier and walks you through planning and executing every step on your golf tournament fundraiser checklist. Look for a tool that makes it easy to collaborate and exchange information with the golf facility and one with a responsive customer success team that’s there when you need them.

2. GOLF FACILITIES ARE EAGER TO HOST GOLF TOURNAMENTS.

Outside golf outings like memorial tournaments, charity outings, major fundraisers, and small local events are essential to a golf facility’s bottom line. You’re essentially guaranteeing the course that you’ll fill the tee times for the day, plus any additional revenue from the pro shop and food and beverage, not to mention exposure to avid golfers who could become members. This gives you, the event organizer, leverage when it comes to negotiating better pricing for the event. Certainly, the more high-end the facility, typically the higher the green fees will be. That said, here are some things to consider to maximize the cost-effectiveness of the facility:

• Tap into your networks. Ask board members, volunteers, and other supporters who are members at higher-end facilities if they have connections and can facilitate a favorable rate.

• Hold the event on an off day. Try to avoid busy holiday weekends and other high-traffic dates for courses. Ask about slower days of the week; rates on Mondays, for example, are typically lower than rates on Fridays or Saturdays.

• Consider adding a virtual option. A virtual tournament extends the event to multiple days or weeks and/or across multiple courses. With this option, players and teams participate on their own time, scheduling their tee times directly with the facility, so your organization doesn’t actually need to occupy the facility on a specific date for a specific period of time. You can also consider holding a virtual event in tandem with a traditional one-day event to allow for more participants and revenue.

3. GOLF EVENTS ARE MORE POPULAR THAN EVER BEFORE.

Golf has seen record-setting popularity over the past few years. Nationwide, the game has seen a net game of more than 2.3 million on-course golfers since 2020. More than 123 million Americans consumed golf in some way in 2023, an increase of 14% over the past five years. Retail equipment sales continue to remain strong. 

Golf fundraisers have enjoyed a similar surge in popularity, with nonprofits of all sizes launching first-year tournaments to capitalize on golfers’ eagerness to get on to the course. These fundraisers are now building on their success as third or even fourth-year events! Golf outings may have emerged as a viable option for in-person fundraising events, but organizations discovered how these events connect them to exactly the types of donors and sponsors that turn into sustainers and long-term corporate partners.

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Active Golfers

1 in 9 Americans

Average Golfer's Net Worth

$768,000

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4. GOLF EVENTS BRING NEW DONORS TO THE TABLE.

In general, golfers tend to represent an affluent, influential demographic. Its participants report higher household and discretionary income (more than double the national average) and thus a higher capacity to give. Younger golfers are also increasingly taking up the sport, with more on-course golfers between the ages of 18 and 34 than any other segment.

When golfers tap into their personal and professional networks to field a team (particularly in tournaments with a scramble format that allows for a wider range of skill levels), it instantly broadens your prospective donor base and exposes new people to your mission. What’s more, your tournament’s sponsors give your development and major gift teams an “in” to potential high-capacity donors and corporate partners. Indeed, golf presents an opportunity to connect with new sponsors and supporters through a sport that people want to play. There’s never been a better time to get in front of golfers and sponsors eager to support golf events.

5. SPONSORS ARE INTERESTED IN CONNECTING WITH YOUR DONORS IN NEW WAYS.

High quality, professional golf course signage certainly has its place in terms of sponsor recognition, but sponsors are increasingly looking for avenues to both support organizations and get their brands in front of the affluent golfer demographic. The good news for both nonprofits and sponsors is that the same technology that streamlines golf events opens doors for digital sponsorship exposure. Digital sponsorships can be sold at a premium, giving sponsors exposure to an audience they can’t get anywhere else and offering a high return on their investment. 

Corporate partners and sponsors have a vested interest in supporting the tech that helps organizations streamline clerical tasks and eliminate duplicative work. Plus digital exposure is easy to manage—just plug in a logo on a website, in a mobile app, or on your event’s live leaderboards. These methods take less time and effort, have little to no overhead costs, and have substantially lower expenses compared to traditional branded pieces.

What’s more, golf tournaments offer sponsors high engagement over the course of several hours on the course. Whether it’s sponsoring a golfer-favorite hole-in-one contest, setting up a booth on a tee box as a hole sponsor, or running an on-course game, golf events give sponsors the opportunity to engage with participants in meaningful ways.

6. GOLF TOURNAMENTS ARE FUN & EXCITING.

The difference between a good golf event and a great golf event is the overall experience. There are many ways to add fun and excitement (and raise a few more dollars along the way). On-course competitions like hole-in-one contests, longest drive contests, closest-to-the-pin contests, and putting contests let golfers test their luck (or skill) to win great prizes—and are premium sponsorship opportunities. 

For example, you can add a buy-in to your tournament’s skins games, which creates mini-competitions between individuals or teams. Displaying skins results on real-time leaderboards keeps golfers engaged.

Other fun add-ons might include:

• A celebrity appearance

• A professional long-driver on a designated hole or holes

• Games or demonstrations on each tee box

• Custom player gifts

• Live or silent auctions

• Post-golf entertainment

The options are endless—but the key is to choose components that contribute to a well-executed event and memorable experience that will keep golfers and sponsors coming back year after year.

7. ORGANIZING A CHARITY GOLF EVENT IS WORTH THE WORK.

Golf’s fundraising capacity is unmatched. And while golf events have a number of moving pieces and unique details to handle, the right tools can ease the administrative burden as you tick items off of your golf tournament fundraiser checklist. Golf event management tech eliminates manual registration and payment processes and siloed information, making it easier to collaborate and delegate tasks to teams, board members, volunteers, and even staff at the golf facility. 

Your golf event management software should have robust reporting capabilities so you can easily track payments and who is supporting your cause. It should also handle golf-specific tasks, such as:

• Building custom sponsorship packages

• Syncing GHIN handicaps

• Simplifying team pairings

• Streamlining hole assignments and hole-by-hole sponsor exposure

• Making live-scoring super simple

Truly, a fundraising platform designed specifically for charity golf tournaments ensures that no detail is missed. Look for the solution that leaves organizers free to recruit players and sponsors, solicit donations, and upsell and steward donor relationships in ways that advance the event and the organization forward.

Golf Tournament Fundraiser Checklist

A checklist, with an accompanying timeline of tasks, is a tried and true method to staying organized throughout the golf tournament planning process. Depending on the size, scope, and goals of your golf event, a good recommendation is to give yourself at least four to six months to plan. An event management platform built for golf is also a must-have to streamline the process and keep everything organized in one place.

Here’s a quick checklist of important tasks and to-dos to get you started.

3-6 Months Out: Laying the Foundation

• Outline goals and objectives for the tournament based on your mission and fundraising goals

• Assemble a planning committee

• Get your golf tournament management software in place

• Set a budget based on how much you aim to raise, income streams, and estimated expenses

• Choose a date and host golf facility for the tournament

• Start outlining team and sponsor pricing

• Launch an event website

• Create a marketing plan for the event

• Determine whether you’ll have any add-ons, like contests, on-course games, raffle drawings, or an auction

2-5 Months Out: Big-Picture Finalization

• Finalize sponsorship offerings and team packages

• Get quotes from vendors

• Meet with your planning team

• Reach out to prospective sponsors

• Promote the tournament

1-2 Months Out: Countdown Preparation

• Continue promotion and marketing to sell teams 

• Meet with your planning team

• Finalize on-course games and purchase hole-in-one insurance

• Determine a contingency plan for inclement weather

• Recruit volunteers and determine roles

• Continue sponsor outreach

2 Weeks Out: Final Touches

• Meet with the planning team to tie up any loose ends

• Finalize details and food and beverage with the golf facility

• Check on outstanding vendor orders

• Close registration

1 Week Out: Crunch Time

• Collaborate with the golf facility to finalize team pairings, hole assignments, logistics, vendor deliveries, and setup

• Gather supplies and materials (registration items, signage, banners, golfer gifts, raffle prizes, auction items, etc.)

The Big Day

• Set up registration, signage, contests, screens for leaderboards, and awards

• Take photos and post on social media

• Take time to connect with sponsors to build donor relationships

1-2 Weeks Post-Event: Following Up

• Export the donor data from your event management software to include in your nonprofit’s CRM

• Debrief with your planning team to review goals, outcomes, and improvements for next year

• Report on the event’s success to donors, volunteers, and sponsors

• Send thank yous to event sponsors and participants

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For a more in-depth list of planning tasks with a customizable timeline, download GolfStatus’ free Golf Tournament Fundraiser Timeline and Checklist.

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Final Thoughts & Next Steps

Golf tournaments offer a ton of fundraising potential. Understanding the basics of charity golf events and staying organized and on track are keys to planning a successful golf tournament. Start by getting a golf event management platform in place as soon as possible, then outlining all your priorities and to-dos in a golf tournament fundraiser planning checklist.

Get qualified to use GolfStatus’ tournament management software at no upfront cost through the Golf for Good program! You’ll save 40 hours or more in planning time and get access to tools to help you raise thousands more dollars for your cause. Click below to connect with our team and get started.

Level up your next golf tournament!

Get a demo of GolfStatus today!

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If you’re looking for a fresh idea to engage employees, clients, and the community at large while raising awareness about your brand in a unique and meaningful way, a corporate golf event is the perfect answer. Corporate golf outings—especially when they’re well-managed and organized—offer a variety of positive outcomes for a company.

What Are Corporate Golf Events?

A corporate golf event is a tournament or outing planned and hosted by a business. Corporate events often raise money for a corporate foundation or favorite nonprofit, but don’t have to include a charitable component. Such events are used as an opportunity for team-building across departments, to entertain clients or prospects, or as a give-back initiative. 

For example, a credit union is looking for a new way to support the children’s hospital in its community. The credit union organizes a corporate golf event targeted at credit union employees, partners, and vendors, and hospital personnel. The event connects people across organizations while raising money for the hospital.

Learn How to Plan a Corporate Golf Event

What Are the Benefits of Corporate Golf Events?

Enhance Corporate Social Responsibility

Corporate social responsibility (CSR) is becoming increasingly important to employees, partners, and clients who want to work and spend their dollars with businesses that prioritize community impact. Consider these CSR statistics:

• 93% of employees think companies should lead with purpose

• 77% of consumers want to purchase from socially-responsible companies

• 94% of major US corporations plan to increase or maintain their corporate giving over the next few years

CSR initiatives should be strategic, genuine, and multifaceted. A corporate golf outing that benefits a charity or cause is a great addition to your company’s CSR portfolio, providing not only a philanthropic opportunity, but the brand lift and awareness that comes from a fun community fundraiser. 

As a business, this could mean connecting with an existing golf event to support it as a sponsor. Or, if you choose to take it a step further by hosting your own corporate event, you can be strategic in choosing nonprofit beneficiaries while also reaping a reputational boost.

Connect With Your Community

Golf events are unique in that they can be designed as communal activities. If community engagement and outreach are among your goals for the outing, you’ll want to ask and answer a few questions as you get started:

• Who would we like to attend the outing?

• What’s our goal for turnout?

• What do we want our attendees to take away from this event?

• Does it make sense to open the tournament up to the broader community?

You may invite specific community members to participate, such as the mayor, community outreach group leaders, school administrators, or other stakeholders. Or invite staff or beneficiaries from the charity the outing will raise money for. Either way, be thoughtful about how the event might be a win-win for your business and the community.

No matter the audience you choose or the objective at hand for your business, having an easy way to register and track interested participants and sponsorships is crucial. Online registration with secure payment processing as part of a broader golf event management platform makes it easy to collect participant information, manage it in real time, and facilitate communications before, during, and after the event.

Provide a Competitive Edge

Creating positive social impact has increasingly become a competitive advantage for businesses. As a community event that tends to attract attention in addition to raising dollars, a corporate golf event that’s dedicated to supporting a cause helps set your brand apart from your competitors and attract socially responsible customers. 

An event website makes it simple to spread the word about your event while also getting more support from the community. A professional event site also elevates your brand, cause, and case for support. A website provider like GolfStatus, that’s powered by a golf-specific software platform, lets you manage players, teams, and hole assignments with just a few clicks.

Build & Foster Relationships

Golf outings are unique in that they give participants four or five focused hours on the golf course—a rarity in today’s busy world. That means several hours of facetime with colleagues, vendors, clients, prospects, or others to network and advance important business relationships. This also means that your business development team gets quality time to engage with current and prospective clients and partners to thank them for their continued involvement or advance a new relationship. 

If fostering business relationships is among your goals for the event, you’ll want to ensure a smooth and seamless experience for participants from the time they hear about your event to the thank you they receive for supporting it. Every touchpoint should be seamless and professional, including online registration, clear communication in the time leading up to the event, high quality branded cart signs and scorecards, and TOUR-caliber live leaderboards.

Boost Employee Engagement

In today’s competitive job market, businesses need to find ways to attract and retain top talent, which means demonstrating that business priorities include more than just the bottom line. Studies show that team bonding events can boost employee retention and performance at work. A golf outing can be used to engage employees, reward them for a job well done, build morale, and encourage team retention. Best of all, holding a charity event satisfies the 71% of employees who think it’s important to work at a company that gives back.

Allow Your Company to Do Good In Your Community

Golf has deep ties to the nonprofit sector, evidenced by the $4.6 billion that the sport raises for charity annually. It’s a game that brings people together in a memorable way to raise funds for a good cause. Golf’s popularity continues to grow, making it a great time to use it to give back—to your employees, your community, and an important cause.

For instance, in the example mentioned above, a credit union hosted a golf tournament that raised money for the local children’s hospital. Organizers sold sponsorships to the credit union’s partners, vendors, and industry associations who share an interest in advancing children’s healthcare. Golfers represented sponsors, employees from the host credit union and competing credit unions, members of the city council, and hospital staff. Hospital patients and administrators attended the event and helped run on-course games that allowed participants to connect with the “why” behind the event. The event raised $50,000 which provided financial assistance to patients and their families and built strong connections within the community.

How to Host a Corporate Golf Event

If you’ve never planned a golf tournament before or don’t know much about the sport, don’t worry—you can still hold a professional, memorable event that engages employees and the community. Here’s how:

1. Use the Right Tools

It’s likely that planning a company golf outing isn’t your full-time job, or even something you do on a regular basis, so you might not know where to start or how to maximize efficiencies that save your precious time. Most event management systems aren’t able to intuitively manage the intricacies of a golf outing (hole assignments, player pairings, scoring and leaderboards, flighting, handicaps, etc.) so look for one that’s built specifically for golf tournaments and includes:

Online registration is non-negotiable when planning a corporate golf event. It gives the event and your brand a professional feel and is a time-saver for tournament planners.

• Online Registration. This is a must-have—golfers seamlessly submit their information and payment online, saving hours of dealing with spreadsheets, checks, and receipts. 

• Customizable Event Website. The site should present your event in a professional light and make it simple to promote the event, provide digital sponsor exposure, and share detailed information about the event.

• Shared Access. All registration information should populate into the platform’s back end, which means all the event’s information is stored and accessible in one place by organizers and even staff at the golf facility. 

• Communication Tools. Need an easy way to quickly communicate with all registrants? Your platform should have built-in communication tools like emails and push notifications. 

• Pre-formatted Printouts. Want to print branded scorecards and cart signs? Use a platform that comes with pre-formatted, professional printouts.

• Live-scoring & Leaderboards. Golfers submit their scores with an easy-to-use, reliable live-scoring app that syncs to live leaderboards. Live leaderboards give the tournament an even more professional look and feel and allow teams to track current standings.

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Ready to start planning?

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2. Set Goals & Outline the Specifics

Once you have your management tool in place, you can determine goals and specifics. The goals for the event will help other key details fall into place, so start by thinking through what you hope to accomplish. Keep in mind that goals don’t have to be mutually exclusive—you can engage employees while also raising money for charity. 

If you are planning to include a fundraising component in the outing, work directly with the chosen nonprofit partner from the beginning to ensure everyone is on the same page and to collect logos and messaging.

Once you’ve determined the outing’s goals, it’s time to think through event specifics, including:

• Target audience (employees, clients, partners, community members, etc.)

• Tournament budget

• Host golf facility

• Planning team roles and responsibilities

• Marketing and communications strategy

• Sponsorship packages (if applicable)

• Contingency plan for inclement weather

• Prizes and awards

• Add-on activities and contests, such as on-course games, hole-in-one contests, raffle drawings, or a silent auction

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Step-by-Step Golf Tournament Planning Guide

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3. Promote the Corporate Golf Event

It’s time to get the word out about the event! How you do this is dependent on the target audience for your outing. For instance, if the tournament is open to employees, you might include a link to the event website in internal newsletters or mention it in company meetings. If the event is open to the community at large, send promotional emails, include in client newsletters, and mention on your social media channels. And if you’re raising money for a nonprofit, work with them to promote the tournament to their supporter base.

Particularly if your golf outing has a charitable component, consider drumming up some positive PR for your company and what the event is raising money for. Invite members of the press and the community to participate and work together to raise awareness for a good cause (and give your brand a substantial lift). 

If you’re live scoring the event, post a link to the live leaderboards on your social media channels to get even more exposure for your company and brand, the benefiting charity, and the leaderboard sponsor (if you have one).

4. Provide a Memorable Experience

What sets a great event apart from a good event is the overall experience. Folks will remember if the event was chaotic and plagued with snafus—or if it was well executed. Using technology tools to manage the event holistically frees golf facility staff up to assist and cater to golfers instead of scrambling to handle last-minute tasks like hole assignments, scorecards, cart signs, and alpha lists. It also streamlines prep and planning so event planners stay organized and can execute a seamless event. 

Yes, your event needs to be well-run, but it should also offer a memorable, top-notch experience that advances business goals: 

• Include add-ons and extras like contests, on-course games and entertainment, auctions, and custom player gifts.

• Live score the event to add an element of professionalism that’s unlike any other and let spectators (as well as event organizers who are keeping an eye on the round’s progress to facilitate an awards ceremony, banquet, reception, or other post-round gathering) follow along on live leaderboards. 

• Build in ways to connect with employees and/or clients, such as through a pre- or post-round meal or reception, on-course interactions, the opportunity to volunteer, or informal networking. 

• Be strategic when making hole assignments and how they might further business objectives. For example, you may want to pair your company’s top executives with their counterparts from a major partner or prospective client to spend the day on the course talking business and potentially even closing deals. Or group staff or board members from the benefiting charity with potential partners or donors to help advance their mission and open doors for additional support.
  

5. Track Data & Gauge Success

It’s important to demonstrate the overall success and impact of the event, both to prove its value to decision makers in your company and demonstrate your commitment to giving back if your tournament includes a fundraising component. Your golf event management platform should include robust reporting that helps you see at a glance:

• The number of teams or individual golfers

• The number of sponsors that signed on to support the event

• The dollars that were processed through online registration and donations

You might also gather further information to gauge the event’s success by:

• Sending surveys to participants to garner impressions and feedback, and the event’s impact on employee satisfaction

• Having informal conversations with golfers to see what they like and how you can improve in the future

• Meeting with the benefiting nonprofit to determine fundraising outcomes and next steps for donor stewardship

If your corporate golf event becomes an annual tradition, consider tracking and analyzing long-term trends, such as employee retention and the event’s impact on the company’s culture.

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Powering Corporate Golf Events with GolfStatus

Whether you’re at a Fortune 500 company, a socially-responsible local business, or a corporate foundation raising money for a dedicated cause, GolfStatus’ golf event management and fundraising platform is the solution for the best event possible.  

GolfStatus’ powerful, user-friendly tech saves organizers time and effort, helps raise more money, boosts your brand, and ensures a professionally planned and executed tournament from start to finish. Plus, if you’re planning an outing that benefits a nonprofit or cause, you can qualify for no-cost access through the Golf for Good program. Not only do you get an attractive, professional event website, but you also get golf-specific tools and features, access to sponsorships and add-ons only available to GolfStatus clients, and a dedicated client success rep to coach you along the way. It’s a win-win for everyone!

Use the Tech That’s Built for Golf events

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Golf tournaments are ripe with ways to build in revenue-generating components, both by leveraging the generosity of golfers and providing extras that make the tournament more fun and exciting. While sponsorships will likely make up the bulk of your tournament’s revenue, you can level up your fundraising power with add-ons that bring in more dollars and enhance the overall event experience for golfers and sponsors.

1. Donation Appeal

Your golfers attend your fundraiser for a reason: they’re passionate about your mission and want to help your cause. Appeal to this generosity both on and off the green, and you’ll be surprised at how much more money you can raise.

Start by providing context about your mission, fundraising goal, and initiatives on your event website and invitations so new donors understand the purpose of the event. Ensure your content is emotional, impactful, and tangible by featuring stories, photos, testimonials, or videos of your work.

Next, keep people updated on your progress during the event with email, in-app, or push notifications. This will up the urgency of your cause and encourage your donors to contribute to your goal.  

Finally, set up a donation station near the registration area or somewhere on the course to remind donors why they’re there: to make a difference. Leverage this opportunity to encourage your golfers to give certain amounts of money, such as an amount equal to their final score or the winning team’s final score.

Pro Tip: If your event includes an awards ceremony, it’s a great time to make a donation ask, particularly the option to donate the final score. A platform with the ability to collect donations is key!

2. Hole-in-One Contest

One of the most popular golf tournament fundraiser ideas is a hole-in-one contest. Golfers get the chance to ace a par-three hole or holes. Golfers love the excitement a hole-in-one contest brings to a tournament, and sponsors love the high visibility they earn for sponsoring the contest.

3. Longest Drive Contest

Another type of contest you can easily incorporate into your tournament is a longest drive contest. Work with the golf facility staff to identify a hole (or holes) that is long and straight, and have one contest for men and another for women. As the name implies, the winner is the person who hits the drive the farthest within the fairway. The golf course will provide a marker to mark the distance of drives. Work with a sponsor to donate or underwrite the cost of the contest prize.

4. Closest to the Pin contest

A closest to the pin contest is held on a par three hole and can be run alongside your hole-in-one contest, if desired. The winner of the contest is the golfer who hits a tee shot the closest to the hole. Much like the longest drive contest, you’ll want to have separate contests for men and women. And much like the previously mentioned contests, it’s a great opportunity for a premium sponsorship.

Ken’s Krew, a nonprofit that serves adults with neurodevelopmental disabilities, raises additional dollars with a putting contest at their golf fundraiser.

5. Putting Contest

Unlike the three other contests discussed above, a putting contest is typically held before or after your golf tournament, though it can be held during the round if that’s what works best for your event. A putting contest has the potential to boost revenue, as participants pay to enter the contest and qualify for the grand prize. Plus, you can encourage anyone can try their hand at sinking a long put, even tournament spectators.

6. Auctions

Silent and live auctions are popular components of golf tournaments and for good reason. They leverage the generosity of golfers, the euphoria of spending a day on the golf course, and a friendly desire to beat out their friends or colleagues. Whether you choose an on-site auction following the golf tournament or an online silent auction, you’ll want to promote it and any special prizes on your event website.

Pro Tip: Donated items are key to raising the most money possible, so put out calls to your networks and challenge the planning committee and board members to secure auction items. Also, try offering in-kind donations to your auction as a sponsorship option. This can empower more businesses to participate.

7. Mulligans

Mulligans are essentially a “do-over” that lets golfers retake a shot they weren’t happy with. Mulligans are an easy add-on to any registration package and are popular among golfers of all skill levels. Include them with team packages or sell them as a standalone item. Golfers who know they need a little extra wiggle room in their game can purchase one or more at the time of registration, or you can sell them the day of the event as well.

Pro Tip: To allow more people to purchase mulligans, ensure you’re using a mobile-friendly event website. This makes it easy for folks to purchase mulligans right from their phones on the day of the event, and eliminates the need to handle cash payments.

8. Skins Games

Skins games encourage friendly competition between golfers while raising more dollars for your cause. In short, skins games create mini-competitions where teams (or individuals, depending on the event’s format) opt to compete against each other based on their score on a given hole, in addition to their overall score. Event organizers can use skins games to fundraise by setting a dollar amount for participants to buy in to compete. 

To up the ante, display skins results on real-time digital leaderboards. This keeps golfers engaged and makes the skins games more competitive. Be sure to choose a software solution with reliable live-scoring that automatically syncs to live leaderboards that display on your event website and a mobile app.

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Click here to book a GolfStatus demo today!

9. Raffles

Approach businesses, sponsors, and the community for in-kind donations to use as prizes for a fundraising raffle or host a 50/50 cash drawing (in which the total prize money is split between the raffle winner or winners and the benefiting organization). Much like mulligans, raffle tickets can be built into team packages or offered as a standalone item. And also like mulligans, you can offer them for sale on the day of the tournament on the event website.

Pro Tip: Be sure to check for any legal requirements or restrictions for raffles in your state.

10. Matching Donations

Golfers are a generous bunch. A matching donor can exponentially multiply their generosity and supercharge your golf tournament’s fundraising efforts. This can work a couple of ways. 

One, sell a “Matching Gift Sponsor” that pledges to match donations made to your event. Depending on how the donor/sponsor would like to structure the match, these are often capped at a specific dollar amount (essentially the top amount the sponsor is willing to donate) or limited to a certain number of donations. Recognize this sponsor the same way you would any other high-dollar sponsor—on your event website, tournament signage, social media, email campaigns, etc. It might also be beneficial to send a standalone news release to local media contacts about the matching donation, giving even more exposure to the sponsor and inviting members of the community to contribute to your event.

Two, you may have a generous donor who wishes to stay anonymous or just doesn’t want to be considered a sponsor. In this case, work with the donor on how or if they would like to be mentioned or recognized for their support. 

Either way, it’s imperative that you communicate this opportunity to golfers leading up to and throughout the day of the event. Include it on your event website’s home page; add a QR code with a direct link to your event website on any printed materials or signage; mention the opportunity when golfers check in, during any kick-off address, or awards ceremony speeches; and send push notifications and emails to golfers through your tournament management software. Be sure to stress that their donation will go even further thanks to the generosity of your sponsor or donor and that donations must be made that day.

11. Virtual Round

Adding a virtual round lets golfers play in support of your cause from anywhere without being present at the actual tournament. Golfers simply register for the virtual event via your event website, choose the date and location where they want to play their rounds, and submit their scores via a live-scoring mobile app. If yours is an event that typically sells out, a virtual round also opens doors to additional participants playing for your organization without the risk and costs of adding a second day to your golf tournament.

12. Food and Drink Tickets

After a day of golfing for a good cause, your participants will likely be parched and hungry. Sell them food and drink tickets and put that money towards your campaign. To make the most money possible off of the tickets, consider asking local restaurants and supermarkets for in-kind food and drink donations (check with the golf course on their policies for outside food and drink). Thus, you’ll have fewer operating costs and the money you make will be put to good use in your fundraising campaign.

13. On-Course Games

The possibilities for games as golf tournament fundraiser ideas are endless. Golfers and sponsors alike will remember the fun they had shooting a golf ball cannon, putting blindfolded, or using a seven iron to play the entire hole. Your organization will reap the benefits of pure tournament revenue and make folks more likely to return year after year.

Pro Tip: An all-in games package is a simple option for entry—golfers pay one flat fee to participate in all the games. Use wristbands or something similar to signal to the volunteers working the games on the course that those golfers have already paid.

14. Technology Sponsorship

This unique sponsorship gives the sponsoring business unparalleled exposure across the tournament management platform and accompanying mobile app. The Technology Sponsorship is only available to GolfStatus clients and on average, raises an additional $4,000 for your mission. Sell it as a standalone sponsorship or build it into your title or presenting sponsorship to provide even more value.

15. Pin Flag Sponsorship

This high-end sponsorship gives your tournament a professional feel. Sell one pin flag sponsorship for all 18 holes and premium exposure, split it into a front nine and back nine sponsorships, or sell them individually. No matter how you approach it, sponsors will appreciate seeing their logo on high-quality pin flags that make a great keepsake.

16. Celebrity Appearance

Celebrities raise visibility for your tournament and your cause. You’ll likely need a sponsor to cover the hard costs associated with bringing a celebrity to your tournament (unless you have direct connections with a celebrity), but it’s a great chance to raise the income potential for your golf tournament. You don’t necessarily need an A-lister to have an impact—consider local celebrities, such as the mayor, college athletes, local news anchors, or well-known business owners.

17. Ball Drop

This golf tournament fundraiser idea can be done in several ways. One easy way is to structure it like a raffle. Sell balls that have a unique number on them like you would raffle tickets, using your golf tournament website to process payments to simplify post-tournament accounting. Balls are then dropped from something like a helicopter or crane and the closet ball to the target wins the prize. There are some definite logistics involved with a ball drop, but finding a sponsor for the ball drop is a great way to ensure you’ll come out ahead.

18. Golf Clinic 

Adding a clinic is a solid golf tournament fundraiser idea that grows the game and encourages those who aren’t golfers or are interested in improving their skills to participate. There are several ways to approach a clinic. You can work with the golf pro and the host golf facility to host a clinic the day before or morning of your tournament. Alternatively, you might work with local college teams to volunteer their time to run the clinic. Take it a step further and try to land a professional or semi-professional golfer to run the clinic, if it’s feasible.

19. VIP Package

Sell a specific VIP package as an add-on to regular team or sponsor registration packages. To make it appealing enough that folks want to upgrade, consider including things like:

• Premium parking spots

• Exclusive tournament merchandise or gift packages

• Meet-and-greet with organizational beneficiaries or any celebrities in attendance

• Discounted entries into the contests or games mentioned above

• Complimentary raffle tickets, food and drink tickets, or mulligans

20. Event-Specific Merchandise

Offering exclusive tournament merchandise creates an element of scarcity among attendees to make a purchase. They won’t want to miss out on the chance to commemorate the event with special items. Pick merchandise that’s useful and likely to be popular among golfers, such as golf shirts, t-shirts, head covers, golf balls, golf towels, water bottles, or hats. Incorporate your organization’s or tournament’s branding into the merchandise design, and work with a partner that can handle the logistics of producing the merchandise on time.

21. Pledge Drive

A pledge drive gets your donors and their broader networks involved, even if they can’t play in the tournament. Donors ask their friends, family, and colleagues to make a pledge to donate money based on their participation in the tournament. For example, someone would pledge $10 for every birdie or $5 for every par that golfer achieves. Pledges could be tied to contests, such as pledging a donation of $50 if your golfer wins the longest drive or closest to the pin contest. Another idea is to base pledges on overall performance, perhaps $100 if the team finishes in first place or $25 if they finish in last place. Use the donate button or build a specific package on your golf tournament website to easily collect pledge payments.

22. Beat the Special Guest Challenge

Having a special guest play in the event, and offering folks a chance to go head-to-head against that person, is a great golf tournament fundraiser idea. Whether it’s a well-known golfer, local celebrity, executive director of the nonprofit, or president of the board of directors, the special guest can be stationed on a specific hole. Participants pay to compete against the guest on the entire hole, or see who can hit a longer drive or sink a longer putt to win a prize.

23. Golf Tournament Bracket

Prior to the event, give participants the chance to buy into a “fantasy golf” bracket to predict the tournament’s overall winners, specific scores, or winners of contests. If your tournament’s field is close-knit or well known to each other, you might offer a Calcutta pool, in which participants “bid” on a specific team. If that team wins, the winning bidder gets part of the overall prize money, with the rest going to your organization.

Wrapping Up

Once your event ends, your work isn’t done yet! Immediately after the golf tournament, crunch some numbers and see which components of your golf event raised the most money. Factor in time spent by staff or volunteers on each part to determine the cost beyond its monetary face value. Then, look at ways to improve for next year, whether it’s raising the price of specific sponsorship packages, approaching new and/or different businesses to sponsor the event, or trying out different fundraising ideas.

Pro Tip: When you use GolfStatus for your golf event, you can simply copy this year’s event for next year, eliminating the need to set the event up from scratch. Update the date, time, and location and you can start promoting the event right away!

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Whichever golf tournament fundraiser ideas you end up using, you need a powerful software solution on your side. GolfStatus offers solutions for charities and event organizers with its industry-leading golf event management and fundraising software. Its full-featured platform streamlines golf fundraisers to save time and raise more money and its responsive support team is there to help every step of the way. Through the Golf for Good program, nonprofits and organizations doing social good can qualify for no-cost access to the technology. Click the button below to get qualified or email events@golfstatus.com.

Ready to plan your best charity golf tournament?

Click here to book a GolfStatus demo today!

Until recently, live scoring was something only the highest caliber golf tournaments enjoyed. But thanks to golf-specific event management technology, charity golf tournaments can employ live scoring, where players plug in their scores to a central leaderboard similar to those displayed for pro-Tour events. Live scoring lets players track and share scores in real time via a mobile app that syncs with live leaderboards, keeping players and spectators engaged, both in person and online. Organizations can leverage this tech for another premium sponsorship opportunity, and live scoring expedites finalizing the tournament’s results while increasing the event’s professionalism.

Here are six best practices for live scoring at your golf fundraiser, plus what to look for in a live scoring platform and other tips to help you maximize live leaderboards to engage supporters and drive fundraising revenue.

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1. A User-Friendly Platform is a Must.

Any mobile scoring option should have a super easy-to-use interface for players, without glitches or complications. When it’s easy to enter scores, players actually do it and aren’t distracted by having to fuss with technology. They simply enter scores with a few taps and can remain focused on their golf game and enjoying the outing. The last thing you want to do is frustrate players with a complicated platform—or worse, an unreliable one.

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2. Sell a Leaderboard Sponsorship.

The live leaderboard is the cream of the crop when it comes to sponsorships. It captures the attention of players, sponsors, and spectators during and after your tournament, making it the ideal display medium for top-tier sponsors. If your live scoring platform doesn’t accommodate a leaderboard sponsorship, you’re leaving substantial dollars on the table and missing out on a crucial opportunity for a high-capacity donor.

3. Use Live Leaderboards to Engage Spectators and Solicit Donations.

A platform with a sleek, professional leaderboard lets spectators track the overall event or even specific players online via your event website. And when these leaderboards are displayed on your website, sharing them with supporters in the context of your event is as easy as sharing a link in your organization’s newsletter, website, and social media channels. Leaderboards are also a key touchpoint and opportunity to make donation asks, so be sure your live scoring platform has a donation function built in.

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4. Add a Virtual Round or a Virtual Only Event.

Live scoring and leaderboards make it possible to hold virtual events—either a virtual only tournament or an additional round for supporters that aren’t able to participate in the in-person event—where play is extended over a period of a few days or even a month or more. Since a virtual round or tournament is held across several golf courses, you’ll need a platform that provides live scoring plus aggregate and individual leaderboards. You’ll also need the ability to post and share those leaderboards online, so you can keep participants and sponsors engaged despite the non-traditional format.

5. Share the Tournament’s Final Results.

It’s a good practice to recap your event with folks who support and are connected to your organization and its mission. Leverage the ability to post the tournament’s final results in your organization’s newsletter, website, social channels, and more. It’s also a great way to make a final donation ask from participants—send each player their score with a link to the final leaderboard along with an ask for them to match their score (or the winning team’s score) with a gift. When it comes time to send save-the-dates for next year’s event, you can also use historical results to easily re-engage participants.

6. Employ Golf-Specific Event Management Tech

Live scoring is great on its own, but when it’s combined with tools and tech that can easily handle the specific nuances of a golf event, the tournament runs seamlessly. The event’s live leaderboard lives within an event website, where folks can register for the event or purchase a sponsorship before the event and check in on the standings or even make a donation during or after the tournament. What’s more, you’ll elevate the overall event experience for golfers and sponsors so not only will they have a great time, they’ll want to come back year after year.

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Get Started—No Cost, No Risk

Ready to add live scoring to your golf outing? GolfStatus.org makes it easy with sleek, simple live scoring technology and everything you need to get the most out of it. Best of all, it’s available at no cost—along with GolfStatus’s full suite of golf event management and fundraising tools—to qualifying nonprofits through the Golf for Good program. Get qualified by clicking the button below or email us directly at events@golfstatus.org.

Originally published June 2020

The past nearly two years have tested nonprofits’ ability to rapidly pivot everything from programs and priorities to events and fundraising. The sector is still recovering in many ways as organizations look ahead to 2022 fundraising events. As the world slowly returns to varying levels of normalcy, organizations are beginning to reignite strategic fundraising events and longer-term donor stewardship—both of which golf can help accomplish. Here are nine predictions for golf fundraisers in 2022.

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1. Golf’s popularity will level off but remain steady.

Golf grew exponentially during 2020 and into 2021, but the National Golf Foundation reports that the sport’s growth has cooled slightly in the second and third quarters of 2021. That being said, golf is still more popular now than it was pre-pandemic, and after a winter of being indoors, folks will be eager to golf and play in tournaments that support worthwhile causes. Keep in mind that golf fundraisers traditionally use the scramble format, which means golfers don’t need to be highly skilled to participate in a charity tournament, which gives your event an even larger pool of participants. 

2. Expect to see second- and third-year events gain momentum.

Nonprofits of all types and sizes saw the value of the golf fundraiser during 2020 and 2021, as golf events provided a safe, in-person fundraising option amid hit-or-miss online and virtual events. Many first-time golf events were launched out of necessity during this time, which in turn have become annual events. This means more golf tournaments on the calendar, so planning ahead is crucial. Get save-the-dates out as early as possible so your event is on players’ radars sooner rather than later and your tournament is included in sponsors’ budgets. It’s also a good idea to get an event website for your golf outing launched so you can list available team and sponsor packages so supporters can commit to your event as soon as they hear about it.

3. Tournaments will be business as usual.

Golf tournaments were able to be held during the height of the pandemic, thanks to technology and creative modifications and adaptations that either eliminated or significantly reduced touchpoints and large groups of people gathering in one place at one time. In 2021, many tournaments were able to safely resume some or most of their usual activities—tee time starts, on-course games and contests, pre- and post-golf gatherings, and awards ceremonies. This is likely to continue across the board in 2022, with golf tournaments returning to pre-pandemic protocols. That being said, the technology that helped nonprofits proceed with golf fundraisers proved to be helpful beyond COVID-19, providing time and resource savings, additional sponsor exposure and options, and an elevated tournament experience.

4. Golf events will continue to provide Fundraising options and flexibility.

Though normalcy is inching closer, if COVID-19 taught us anything it’s that staying nimble is key. Local situations and circumstances can change rapidly, which means organizations may need to once again adapt events on the fly. Golf fundraisers are unique in that any modifications made, whether it’s switching to tee time starts instead of a shotgun start, eliminating banquets or cocktail hours, or even going virtual, don’t affect the heart of the event—the golf and the fundraising it drives. It will continue to be important for organizers to have the right technology in place to make the adaptations, as well as communicating them to golfers and sponsors, easy and seamless. 

5. More organizations will rally third parties to hold events that benefit them.

Corporate partners, businesses, passionate supporters, volunteers, avid golfers or other third parties often plan golf events that benefit a nonprofit or cause. Organizations benefit from the passive fundraising and, if done correctly, collect the information of the golfers and sponsors participating in these golf tournaments for further donor stewardship. It’s important for organizations to make it as easy as possible for third parties to hold these events, so using a common technology platform that simplifies planning and seamlessly and uniformly collects donor data is crucial.

6. Live scoring will become the norm.

Scoring via mobile app eliminated the touchpoint of paper scorecards at golf fundraisers, but came with a plethora of other benefits that make organizations unlikely to want to go back. Mobile scoring is linked to live leaderboards, which allow tournament participants to score their round in real-time, letting golfers, spectators, and other supporters see current standings at any time. Live leaderboards make the event more competitive and allow for virtual rounds and even completely virtual events that are connected by a common leaderboard. What’s more, they open the door for additional sponsor exposure which can be sold at a premium and a place to collect online donations from event participants as well as those following along.

7. Sponsors will be eager to support golf fundraisers.

The adoption of technology to plan and manage golf fundraisers has led to additional sponsorship offerings and, in turn, more dollars raised for organizations. Digital exposure is mutually beneficial for the organizer and the sponsor. For organizers, they’re easy to manage (you simply upload a logo to an event website, mobile app, or event leaderboards), can be sold at a premium, and often have little to no overhead costs compared to signage or branded merchandise. For the sponsor, this digital exposure provides high visibility among your tournament’s golfers, getting their brand in front of an affluent audience of potential clients and customers. Indeed, over the last nearly two years, sponsoring businesses have also shown a propensity to support the technology that helps nonprofits run more effectively and efficiently, making digital sponsorships a key opportunity for organizations evolving to leverage technology.

8. Responsibly collecting event & donor data will continue to be crucial. 

Data has been a buzz word in the nonprofit sector for years, but some events and programming still seem to escape data capture and tracking mechanisms. The golf tournament has historically been one of those events, but there’s no reason it should be. Statistically, the golfer demographic is affluent and influential, so golfers tap into their personal and professional networks to field a team, particularly with a scramble format that can involve all golf skill levels. Even more importantly, golf events can open the door to corporate sponsors and long-term partners. But unless you know who’s playing in and supporting your golf tournament at what level and during what year or years, this information can’t be leveraged by your organization. The easy fix here is to make the switch to an event website with online registration and built-in payment processing, which makes it easy to capture this critical information and seamlessly export it for inclusion in your organization’s donor CRM. For third party events, this becomes even more important and is a huge missed opportunity if this information isn’t being collected.

9. Time & resource savings will be vitally important. 

Much of the nonprofit sector is still recovering from reduced revenue, fewer fundraising opportunities, budget cuts, and a labor shortage caused by the pandemic. Remaining staff have more on their plates than ever and are looking for ways to save time and reduce costs on things like fundraising events. Event organizers need to be able to seamlessly collaborate with volunteers and planning committees using tools that provide efficiency and are easy to use. What’s more, with budgets stretched thin, organizations have to get creative to adopt technology to save time without adding more line-item expenses. 

Holding a Golf Event in 2022?

GolfStatus’s all-in-one golf event management and fundraising platform streamlines the details of a golf fundraiser, letting organizers focus less on the minutiae of the tournament and more on connecting with donors and sponsors. Through the company’s Golf for Good initiative, nonprofits and those holding events that benefit them can qualify for no-cost access to the platform to save time and raise more money. Get started here or email events@golfstatus.org. 

If the past 18 months have taught fundraisers anything, it’s the importance of being nimble. Indeed, fundraisers have had to find new ways to pivot over the past 18 months, a theme that looks like it’ll continue into the planning season for Spring 2022 events. Fundraisers will need to stay nimble if changes in local circumstances necessitate modifications to in-person gatherings and create approaches to event fundraisers. Options and flexibility are perhaps more important than ever.

Golf tournaments can be easily adapted for distancing and reduced contact, giving event organizers more flexibility than perhaps any other fundraising event, while attracting the right donors and sponsors to effectively help your organization expand its donor network. Here’s a look at six distinct advantages of a golf tournament fundraiser, plus tips for launching a first-year tournament or adapting an existing event (ahead of time or at the last minute).

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1. Golf is something many donors genuinely enjoy.

Golf saw a sustained rise in popularity throughout 2020 and so far in 2021, attracting both veteran and first-time players and amassing over 24 million active, on-course golfers, according to the National Golf Foundation. The surge is expected to continue, particularly given golf’s innate social distancing, which gives donors the opportunity to safely participate in your fundraiser through an activity they enjoy. Charity golf events are unique in that they attract everyone from serious golfers to loyal supporters of your organization. These supporters often use their personal and professional networks to field a team and end up coming back year after year because they enjoy the chance to play a round for your cause.

2. Golf tournaments can be easily adapted for health and safety concerns.

It’s no surprise that golf has been dubbed the official sport of social distancing. The fact that golf is played outdoors and is an individual sport makes it possible to easily remain distanced while still convening. In fact, rounds are up nationwide for the second straight year; overall, play is up 22.8% through June of 2021 compared to 2020. With broad support from the golf industry as a whole via its 2020 Back2Golf initiative aimed at organizing a safe return to play at courses nationwide, event organizers have taken several steps to maintain distancing throughout golf tournaments. This includes using tee times instead of a shotgun start, adapting or foregoing post-golf banquets, limiting carts to one golfer, adequately spacing tables for check in, and switching from paper scorecards to mobile live scoring and real-time leaderboards.

3. A contact-free event is easier than you might think.

Converting to a contact-free in-person event is quite simple with the right technology. You’ll need an event website to market your event and collect registrations, eliminating the need for paper registration forms, checks, and receipts. You’ll also want to get rid of paper scorecards, making live-scoring a must. Doing so gives you more sponsorship options and sets your event up for a seamless transition to a virtual round (where participants can play at the course on their own time in support of your cause instead of gathering for a formal event) should you have to pivot last-minute. If you’re already set on a virtual golf fundraiser, online registration and live-scoring are crucial, ensuring that supporters commit to the virtual round and submit their scores to the leaderboard, which you can also use to keep supporters following your event and submitting online donations before, during, and after the virtual event.

4. Golf events attract high-capacity donors.

Veteran fundraisers and event planners know that it’s not always about attracting supporters to a fundraising event, but the right supporters. The golfer donor is especially important for many organizations because these supporters typically belong to an affluent and influential demographic. The average golfer’s net worth is over $768,000 with a household income exceeding $100,000 (nearly double the national average). These folks also have noteworthy ties to potential sponsors: one in three golfers are top level managers and 90% of Fortune 500 CEOs are golfers. These are the types of supporters who can move the needle for nonprofits in terms of major gifts, and who organizations want to have in their donor database. They can also help organizations connect with local, regional, and even national brands and businesses, making the golf event a seamless entry point to corporate donors and partnerships.

5. Golf tournaments are both fundraisers and outreach opportunities.

Most charity golf events are scrambles, which means that players must tap a few friends or colleagues to join them in participating, making the event a natural outreach effort. If you’re planning an established annual event, you’ll of course want to start by engaging participants from years past. If your field tends to sell out each year, consider adding a virtual round to the traditional in-person event to involve more supporters and give folks who might not feel comfortable playing in the event an opportunity to still participate on their own time. Golf tournaments also tend to attract coverage by local media outlets, which spreads awareness for your cause throughout the community. It’s a good idea to reach out to newspapers, online news outlets, radio stations, and television stations with information about your event and invite them to cover it.

6. Virtual tournaments give you a built-in back-up plan.

Whether you decide ahead of time or need to pivot to virtual leading up to your event, it’s easy to add a virtual option for a hybrid event or go completely virtual with your golf tournament if necessary. Flexible technology makes it simple to collect registrations online, provide touch-free mobile scoring during the event, collect donations, and share live leaderboards to keep golfers and spectators engaged with the event and your cause. Not only does a virtual round give golfers the choice of when and how they play to support your organization, it also provides an avenue to grow your fundraiser. Best of all, you have options, including a completely virtual tournament, a hybrid event that includes an in-person round as well as a virtual round, or a completely in-person event that’s touch-free and safely distanced.

How to Get Started 

The right technology is key to a successful fundraiser, whether it’s a distanced in-person event, a virtual round, or a hybrid tournament. Launching an event website is a great place to start—simply outline a few key details like date and facility and get it on your supporters’ calendars sooner rather than later. 

You’ll need to be aware of any guidelines or regulations that courses are requesting to keep golfers safe, such as not touching the pin flag, wearing masks in the clubhouse, and restricting carts to one golfer or those in the same household. In addition, be cognizant of capacity limitations at the golf facility and adjust accordingly. You’ll also want to be ready with a back-up plan if local conditions change. Having a virtual round in your back pocket is a great option so you’re ready for changing circumstances. Technology makes it easy to adapt and pivot and keep your golf fundraiser moving forward.

GolfStatus’s golf event management software is designed specifically for fundraisers (including traditional and virtual outings). It’s available to qualifying nonprofits at no cost through GolfStatus.org and the Golf for Good program. Get qualified by clicking the button below or email us directly at events@golfstatus.org.

For Ben Parker, Senior Director of Play Yellow at Children’s Miracle Network (CMN) Hospitals, golf has been a constant. His passion for golf stems from playing competitively in high school and college, going on to become a PGA Professional. He found ways to stay connected to the game throughout his career, hosting a golf television show and producing celebrity golf tournaments. Eventually, he landed at CMN Hospitals to spearhead the Play Yellow effort, in partnership with Jack and Barbara Nicklaus, with the goal to raise $100 million in five years for children’s hospitals.

Ben has long believed in the power of golf to do good in the world. “Supporting kids reaches the soul of the golfer,” says Ben, who has seen firsthand the sport’s impact in the outpouring of support at all levels of golf for CMN Hospitals. “When we can combine something they love—golf—with helping kids, it creates a meaningful connection. We give it an identity with Play Yellow.”   

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“When we can combine something they love—golf—with helping kids, it creates a meaningful connection. We give it an identity with Play Yellow.”

— Ben Parker, Senior Director of Play Yellow at Children’s Miracle Network Hospitals

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CMN Hospitals & Golf Fundraising

When Ben came on board at CMN Hospitals, there were thousands of golf events across the country raising money for local children’s hospitals. Organized by hospital foundations, corporate entities, community organizations, and dedicated supporters, these tournaments essentially happened, as Ben describes it, in the background, without CMN Hospitals knowing who was organizing, sponsoring, or playing in them. 

“The more I worked with my teammates, I realized there was a massive opportunity to cultivate, grow, and simplify golf fundraising with our network,” Ben says. His experience working with charity golf tournaments of all types and sizes gives him a unique perspective on how tournament organizers operate and what motivates them. He explains that the majority of volunteers who organize a golf event aren’t typically golfers themselves; they’re passionate supporters and volunteers who are willing to jump in and make things happen. They see how golf is a very powerful mechanism for bringing people together and raising money. 

Ben Parker (center), Senior Director of Play Yellow at Children’s Miracle Network Hospitals, poses with legendary golfers Jack Nicklaus (left) and Arnold Palmer (right).

Ben and his CMN Hospital colleagues on the Innovation team dug in to look for a solution to expand and strengthen golf fundraising and make the process easier for organizers across the board. “We want organizers to be able to spend less time on the minutiae of planning a golf tournament and more time on the fun stuff,” Ben says. 

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“We want organizers to be able to spend less time on the minutiae of planning a golf tournament and more time on the fun stuff.”

— Ben Parker, Senior Director of Play Yellow at Children’s Miracle Network Hospitals

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The amount of work that goes into a successful golf tournament isn’t lost on Ben and his team, which is why they make every effort to simplify the process and help organizers see the impact of their time and dedication. He points out that when tournaments are organized as Play Yellow events, they’re part of a larger CMN Hospitals ecosystem that has deep ties to corporate sponsors, individual hospital communities, and media partners, which gives their event instant credibility, tools, and support. “For someone whose day job is something else, to suddenly be charged with making a massive impact in a golf fundraiser, it can be overwhelming,” Ben says. “But we’re there to help organizers see how the golf community loves to support kids in need and connect them to this larger network so they can be successful.”

The $100 Million Jack Nicklaus Challenge

Play Yellow’s humble beginnings include a plate of cookies and a kind gesture for a child dealing with cancer. Jack Nicklaus, the legendary golfer who won 18 majors over the course of his illustrious career, befriended a young fan in his hometown of Columbus, Ohio, named Craig Smith. Craig was diagnosed with Ewing Sarcoma, a rare form of bone cancer, that would tragically take his life at the age of 13. During one of their many conversations, this one following one of Jack’s tournament wins, Craig said he knew Jack would come out on top because he was wearing a lucky yellow shirt. 

Jack would continue to wear yellow on Sundays over the years in honor of Craig. When he won his sixth Masters in 1986, he wore yellow for the final round. Ben explains that this story didn’t surface until some 20 years later, when Jack was asked if there was something different about that particular day of golf—when he had a career round and won the tournament—and he pointed out that he was wearing yellow that Sunday.

Jack and Barbara Nicklaus were already dedicated supporters of children’s hospitals in Ohio and Florida and wanted to further amplify those efforts with CMN Hospitals and their influence in the golf world. To that end, Jack called PGA TOUR Commissioner, Jay Monahan, to meet with them at their home in Florida over a plate of Barbara’s chocolate chip cookies. Jack set the audacious goal of raising $100 million for CMN Hospitals in just five years through golf, and Play Yellow was born.

Getting to the Goal With Technology

Prior to the pandemic, Play Yellow had raised about $24 million for CMN Hospitals through golf. “When COVID hit, all these golf events that we had built momentum behind went into shutdown mode,” Ben says. “There was some panic because we knew that hospitals needed this unrestricted funding to care for kids, and we knew there would be a huge fundraising gap to close in 2020 because these events weren’t going to happen.”

Creating efficiencies and better supporting tournament organizers with user-friendly tools, while at the same time strategizing how to get tournaments back up and running, led CMN Hospitals to a partnership with golf technology company GolfStatus. The platform puts powerful fundraising technology built for golf in the hands of individual event organizers, while also providing key insights at an enterprise level, broader sponsorship opportunities, and a central event directory for larger organizations like CMN Hospitals that have hundreds or even thousands of events that benefit them.

GolfStatus’s tech solved many challenges right off the bat, with built-in features to live-score tournaments, send in-event messages to golfers and sponsors, and an in-house customer success team to build a website for each tournament and provide support every step of the way. The platform greatly simplifies registration and payment collection and processing, which saves organizers a huge amount of work, making the prospect of putting on a tournament less daunting. In the face of COVID-19, GolfStatus’s features also allowed tournaments to mitigate touchpoints by moving registration, scoring, coordination, and other logistical tasks online and providing options for virtual and hybrid events.

What’s more, the value of using a common technology for Play Yellow events goes well beyond saving organizers time and effort. Indeed, one of the strongest arguments for such a platform is the ability to securely and responsibly collect donor and sponsor data in an efficient manner, helping CMN Hospitals as a whole and its member hospitals and foundations gain a better understanding of who is supporting them through golf. “Hospitals may not have the oversight they need for these events or even know who is organizing golf tournaments on their behalf,” Ben points out. “The power of this information, and how best to support these third party events, is crucial to making fundraising decisions.” 

Ben is excited about the future of CMN Hospitals’ golf fundraising using GolfStatus. “GolfStatus fits the unique needs of golf event organizers,” says Ben. “As a partner, GolfStatus sees the long term vision of what we want to accomplish with Play Yellow and for CMN Hospitals.”

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“GolfStatus fits the unique needs of golf event organizers. As a partner, GolfStatus sees the long term vision of what we want to accomplish with Play Yellow and for CMN Hospitals.”

— Ben Parker, Senior Director of Play Yellow at Children’s Miracle Network Hospitals

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To support CMN Hospitals through golf, you can play in a tournament near you or even organize your own golf fundraiser.

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If your organization isn’t using an event website for your golf fundraiser, you’re missing out on an opportunity to save time, increase your event’s professionalism, and attract more players and sponsors. Here are six advantages of an event website, how to get the most out of one, and where nonprofits can get a website for their golf fundraiser at no cost.

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1. Event Promotion is Quick, Easy & Effective.

With an event website, you simply include the link on all communications and marketing surrounding the event, including emails, social media posts, and even printed pieces. This links players and sponsors directly to an attractive, professional website where they can find more information about your event and purchase teams and sponsorship packages. The right website provider will be mobile-friendly, so it looks great and functions well on any device. You’ll also want something built for golf—that is, able to collect golf-specific info like team members, player handicaps, and other key details.

Pro Tip: Ask each of your organization’s board members, planning team members, and staff members to email or text a link to the event website to five people who might be interested in either playing or sponsoring your golf event.

2. Your Event & Organization Are Cast in a Professional Light.

A clean, professional event website for your golf tournament keeps information organized and lets you tell the story behind the event, your organization, and the cause it benefits. It’s a good idea to link your event website to your organization’s existing website, so visitors can find out more about the tournament and register to participate with a few clicks. Sponsors also appreciate the added professionalism of an attractive event website, which provides solid exposure.

Pro Tip: Make sure the website provider offers customization features so you can use pictures, videos, and text to tell the story of the event in a compelling way.

3. Online Registration Makes it easier to commit.

People are accustomed to online transactions, including donations and event registrations. The simple convenience of letting golfers and sponsors commit to your event the moment they hear about it, whether through word of mouth, online promo, or an email blast, means they’re substantially more likely to do so. Collecting registrations through your event website streamlines everything—there’s no need to take registrations over the phone; process and track down mailed-in forms, checks, and receipts; enter and re-enter data or manage information across multiple spreadsheets or lists; or hunt down payments the day of the tournament. Instead, registrant information (i.e. donor and sponsor data) is collected in an online platform in real-time. Your organization collects valuable donor data and ensures sustainers and potential supporters are added to your donor database and properly stewarded.

Pro Tip: Be sure the website provider/event platform you use includes built-in, secure payment processing and robust reporting.

4. Sponsors Get Premium Exposure.

An event website provides an easy way to display and sell sponsorship packages customized to the event and your organization’s needs. Sponsors benefit from broad exposure before, during, and after the event to an audience of potential clients and customers as folks visit the website to register, check hole assignments, and get other additional event details. When it comes to the golf tournament specifically, the event management platform you use should automatically display sponsorship logos, and provide options for sponsors to get recognition on leaderboards.

Pro Tip: Make a final push for sponsors and players a few weeks ahead of the tournament by giving current sponsors a shout out through social media posts and a simple email blast to your database. This provides sponsors added recognition, shows your appreciation, and garners additional support from others.

5. Track Everything in One Place & save time.

With online registration, you don’t have to manually process every registration, eliminating the time-consuming practice of processing cash and checks, and providing receipts. You simply direct players and sponsors to your golf event website, where they can purchase teams, packages, and add-ons like mulligans and raffle tickets (or simply make a donation to the event) quickly and easily. While it’s a huge time savings and certainly a best practice to have golfers and sponsors register themselves on your website, you can still accommodate folks who prefer to contact you directly to register by simply entering their info. Online registration ensures that player and team information is complete and organized, and event organizers, volunteers, and even staff at the golf facility can access and update details as needed. Coordinating with the golf course in the days leading up to the day of the event on last minute logistics—team pairings, hole assignments, tee sheets, and cart signs—becomes super simple when everyone has access to up-to-the-minute information.

Pro Tip: Make sure the website platform you choose is part of a robust event management system that makes handling the details easy and efficient.

6. It’s Easy to update & Communicate info.

It’s easy to make updates to your event website, so you don’t have to necessarily have every single detail of your event hammered out before you launch your site. It can be as simple as listing the date and time, with a note that more details will follow. This lets you get on the radars of donors and sponsors as early as possible. And if you need to make any last minute details or adaptations, you can communicate them very easily. When you use a platform designed specifically for golf, you’re also able to integrate live scoring and make adaptations like virtual formats and remote participation if you need to.

Pro Tip: Add a virtual round to your existing event to involve and engage more supporters and sponsors and raise more money for your mission.

Get a Free Event Website

Qualifying 501(c) organizations, or events that benefit one, can get qualified for a free event website and no-cost access to GolfStatus’s full-featured golf event management technology as part of our Golf for Good give-back initiative. Our in-house customer success team can get your website up and running with a few simple questions (or show you how to do it on your own) and is here to help with anything you need. Get qualified here or email event@golfstatus.org.